HR Support & Office Manager at Bel Brands USA – Jeddah, Illinois

The Bel Group is a major player in the food industry through portions of dairy, fruit and plant-based products, and one of the world leaders in branded cheeses. Its portfolio of differentiated and internationally recognized brands includes The Laughing Cow®, Kiri®, Babybel®, Boursin® Nurishh®, Pom'Potes® and GoGo squeeZ®, as well as some 30 local brands. Together, these brands helped the Group generate sales of €3.6 billion in 2022.

Do you want to join a company with strong brands that puts consumers and responsibility at the heart of the decision-making process? Then Bel is made for you!

Are you bold, pragmatic, and determined? Do you want to contribute to the transformation of an international agri-food company? Them come join us and measure the impact of your talent and energy in realizing an ambitious and sustainable company project!

#IWorkForAllForGood

Bel Saudi Arabia is seeking a highly organized and efficient Admin & HR Support Manager to join our team. This individual will be responsible for overseeing the daily operations of the office, providing administrative support to our team in Jeddah office, and ensuring a productive and well-organized work environment. The ideal candidate will have strong interpersonal skills, excellent communication abilities, and a proactive approach to problem-solving. Additionally, this role will place a significant emphasis on HR activities, including payroll management, employee engagement, and recruitment.

Key Responsibilities:

Office Management:

• Oversee the day-to-day operations of the office to ensure a smooth and efficient work environment.
• Manage office supplies inventory and place orders as necessary.
• Coordinate maintenance and repair of office equipment and facilities.
• Implement and maintain office policies and procedures to ensure compliance with company standards.

Administrative Support:

• Provide comprehensive administrative support to the team in Saudi, including managing their travel arrangements/ accommodation.
• Prepare and edit correspondence, reports, and presentations.
• Handle confidential information with discretion and professionalism.

Financial Administration:

• Assist in budget preparation and expense tracking.
• Process invoices, manage petty cash, and handle other financial administrative tasks as required.

Vendor and Partner Management:

• Manage relationships with office vendors and service providers.
• Negotiate contracts and agreements to secure favorable terms and conditions.

HR Support:

Employee Engagement:

• Develop and implement group initiatives to enhance employee engagement and satisfaction.
• Organize team-building activities and events to foster a positive work environment.

Recruitment:

• Support HRM with the recruitment process, candidate screening, and interview coordination.
• Ensure a smooth onboarding process for new employees, including orientation and training.

Team Coordination:

• Act as a liaison between the HR and various functions, ensuring effective communication and collaboration.
• Support HR functions, including onboarding new employees, maintaining employee records, and coordinating training sessions.
• Assist in organizing company events, meetings, and conferences.

Project Management:

• Oversee special projects and initiatives as assigned by the KSA Sales Manager & HR Manager.
• Ensure timely and successful completion of projects, coordinating with cross-functional teams as needed.

Compliance and Reporting:

• Ensure compliance with company policies, procedures, and legal regulations.
• Prepare and submit required reports to management and regulatory bodies.
• Stay updated on changes in labor laws and regulations to ensure company compliance.

Qualifications & Experience:

• Bachelor’s degree in business administration, Management, Human Resources, or a related field.
• Minimum of 3 years of experience in HR or administrative roles, preferably within a multinational company.
• Saudi National is a must.
• Fluent in English and Arabic both (spoken & written)
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with integrity and professionalism.
• Strong problem-solving skills and a proactive approach to work.

Why Join Us?

At BEL, we believe in fostering a dynamic and inclusive work environment where innovation and collaboration thrive. Join us and be part of a team that values your contributions and supports your professional growth.

Click "Apply" now to take your career to the next level!