Escrow Coordinator at Centurion Land Title Inc – Indianapolis, Indiana

Are you highly organized, detail-driven, and energized by a fast-paced environment? Do you enjoy being the person who keeps everything running smoothly behind the scenes? If so, we’d love to meet you!

At Centurion Land Title, we’re looking for an Escrow Coordinator for our Carmel, IN office who thrives in a collaborative, customer-focused setting and takes pride in delivering accurate, efficient real estate closings. In this role, you’ll be a key player in guiding transactions from title production to closing—ensuring every file is complete, compliant, and on track.

This is a great opportunity for someone who enjoys problem-solving, multitasking, and working with a variety of clients and professionals in the real estate industry.

Essential Responsibilities

As an Escrow Coordinator, you’ll play an essential role in the closing process by:

• Supporting the escrow and title teams from file opening to closing
• Preparing files after title production to ensure they’re fully ready for closing
• Gathering and organizing key documentation such as payoffs, judgments, utility bills, and other materials needed to clear title
• Communicating with clients, real estate agents, lenders, attorneys, and vendors to collect missing information and keep files moving
• Reviewing new orders and maintaining clear, detailed file notes
• Issuing and distributing Closing Protection Letters (CPLs) as required
• Sending title commitments and closing documents accurately and on time
• Sharing complete lender title packages, including CPLs, fee breakdowns, commitments, and wire instructions
• Cross-checking title commitments and purchase agreements for consistency and accuracy
• Performing title curative work to resolve discrepancies and achieve “clear to close” status within five days of commitment
• Ordering and reviewing legal documents such as deeds, powers of attorney, and corporate authorizations
• Entering and tracking critical transaction details in title software (surveys, HOA fees, tax statements, transfer costs, home warranties, etc.)
• Maintaining positive, professional communication with buyers, sellers, agents, attorneys, lenders, and internal team members

Knowledge, Skills and Abilities

• Previous experience in real estate, title, or escrow is preferred.
• Exceptional organizational and time-management skills, with the ability to manage multiple priorities effectively.
• Strong attention to detail and the ability to identify discrepancies and proactively resolve issues.
• Clear and professional verbal and written communication skills.
• Proficiency with Microsoft Office and familiarity with real estate or title software systems.
• A friendly, professional presence and a strong commitment to delivering excellent customer service.

Experience and Training

• High school diploma required; some college coursework preferred.
• Prior experience in administrative support, real estate, escrow, or title-related roles is highly desirable.

Physical Demands and Work Environment

Physical Demands:

• Primarily desk-based role with regular computer use.
• Occasional lifting of files or office supplies (up to 20 lbs).
• May require standing or walking during office tasks or meetings.

Work Environment:

• Standard office setting with regular in-person attendance.
• Collaborative, fast-paced environment.
• Climate-controlled workspaces with standard office equipment.
• Interactions with clients, agents, and internal departments daily.

Job Dimensions

• Daily interaction with real estate professionals, clients, attorneys, and internal teams.
• Collaborates closely with escrow officers, title production, and administrative staff to keep transactions moving efficiently.

We offer a comprehensive Total Rewards package designed to support the well-being and success of our employees.

• Health & Wellness: Enjoy comprehensive health insurance plans, including medical, dental, and vision coverage, to keep you and your family healthy.
• Retirement Savings: Take advantage of a 401(k) plan with company match to help you plan for your future.
• Paid Time Off: Benefit from paid vacation, holidays, and personal time to ensure you maintain a healthy work-life balance.
• Professional Development: We support your growth with training, education, and opportunities for career advancement.
• Employee Assistance Program (EAP): Access confidential counseling and support services for personal or professional challenges.

Centurion Land Title is committed to providing our employees with the tools and resources they need to thrive both personally and professionally.

Centurion Land Title is an affiliate company of Ruoff Mortgage. Centurion Land Title reserves the right to modify, interpret, or apply this job description in any manner the company desires. This job description in no way implies that these are the only duties, including essential duties, to be performed by the employee occupying this position. This job description is not an employment contract, implied or otherwise. The employment relationship remains “At Will.” The aforementioned job requirements are subject to change to reasonably accommodate qualified individuals with disabilities. While we thank all candidates for your interest in our company, only those selected for interviews will be contacted. Centurion Land Title is an equal opportunity employer.