Facilities Support Assistant - Projects at Hazelden Betty Ford Foundation – Rancho Mirage, California

The Hazelden Betty Ford Foundation is the largest nonprofit addiction recovery organization in the United States. It is also one of the most mission-driven places you will find. The Hazelden Betty Ford Foundation team is passionate about providing hope and ultimately healing. As a living, growing and evolving institution, the Hazelden Betty Ford Foundation is – at our core- a people-powered organization. Hazelden Betty Ford Foundation is comprised of 1600+ employees, seventeen treatment sites and produces $190 million dollars in annual revenue. This exemplary organization serves nearly 25,000 people annually and is committed to provide hope and healing for those experiencing addiction to alcohol and other drugs.

What makes this organization unique is its total ecosystem approach to prevention, education, research, advocacy and treatment. All of the parts of the organization work together to inform, develop and deliver evidence- based practices that help people reclaim their futures and restore their hope.

Being “a best place to work” is a strategic goal of Hazelden Betty Ford Foundation and it’s a goal that every employee plays an active role in helping to achieve. Our culture is a reflection of how encouraged and energized we each feel about contributing our ideas and performing to our greatest ability. Join us and do meaningful work.

We deeply value our employees. Working at Hazelden Betty Ford Foundation includes a comprehensive benefits package, including:

• Competitive Health, Dental and Vision Plans
• Retirement savings plan with employer match
• Paid time-off
• Tuition reimbursement

The Hazelden Betty Ford Foundation is proud to be an equal opportunity and affirmative action employer. We believe that diversity and inclusion among our colleagues is critical to our success as a force of healing and hope for individuals, families and communities affected by addiction to alcohol and other drugs; and we seek to recruit, develop and retain the most talented people from a diverse candidate pool.

Provide administrative and clerical support for facilities operations activities and capital construction projects. This position performs routine, structured tasks such as document preparation, scheduling, recordkeeping, and data entry under the direction of the director of regional facilities and operations leadership.

• Perform clerical and administrative tasks in support of capital construction projects at all facilities within the region.
• Provide administrative support for Facilities & Operations leadership and team members.

• Track, route, and follow up on all customer service inquiries and problems to support resolution by regional director.

• Provide clerical support for other departments as needed in the region and as directed by the regional director of facilities and operations.

• Gather requested material for review and route capital construction project correspondence and information to executive director of facilities and support services as directed.

Required Qualifications:

• 1–3 years of administrative or clerical experience.
• Proficiency in all Microsoft Office programs (including Outlook, Excel, Word, Power Point, and Teams)
• Ability to work with guidance, follow instructions, prioritize workload, maintain records, and perform assigned tasks accurately while managing interruptions
• Demonstrated interpersonal skills (such as greeting visitors, answering phone calls, and routing them accordingly, and coordinating work activities with staff and internal customers)

Preferred Qualifications:

• Vocational or technical training (2 years or more)
• Prior experience with capital construction projects