Accounts Payable Specialist in Davie, Florida at Thermal Concepts

Thank you for expressing interest in joining our team. We appreciate your enthusiasm and look forward to reviewing your application.

To ensure a smooth application process, please follow these instructions:

Application Submission:

1. Complete the online application form, providing accurate and detailed information.

Resume, Cover Letter and Additional Documents:

1. Attach your updated resume that highlights your relevant experience, skills, and achievements.
2. Include a cover letter expressing your interest in the position and explaining how your qualifications align with the role.
3. If applicable, upload any additional documents requested in the job posting, such as a portfolio, certifications, or references.

Contact Information:

1. Double-check that your contact information is accurate to ensure we can reach you promptly.

We appreciate your interest in working with Thermal Concepts, LLC. If you have any questions or encounter issues during the application process, please contact our HR department at HRresources@thermalconcepts.com or 954-472-4465.

About Us

Thermal Concepts, provides high-quality HVAC services to commercial clients across the region. Our team specializes in the installation, maintenance, and repair of heating, ventilation, air conditioning, and refrigeration systems. We are committed to safety, efficiency, and customer satisfaction — and we’re seeking a detail-oriented and organized Accounts Payable Specialist to join our administrative team.

What you'll get

1. Competitive pay based on experience and certifications
2. Excellent Medical, Dental, and Vision insurance
3. Paid vacation and paid Federal holidays
4. 401(k) with company match
5. Strong career growth opportunities within the Thermal Concepts family of companies
6. And more.

What you'll do

1. Process incoming invoices, verify accuracy, and ensure proper coding and approvals
2. Enter and post invoices into the ERP Vista system with strong attention to detail
3. Manage the accounts payable inbox and respond to vendor inquiries promptly
4. Reconcile vendor statements and resolve discrepancies
5. Prepare and process weekly/monthly payment runs in accordance with company policies
6. Collaborate with internal departments to support construction project billing and payments
7. Assist with month-end close activities, including accruals and reporting
8. Maintain organized vendor files and financial documentation
9. Support audits by providing documentation and records as needed
10. Stay current on AP best practices and industry regulations
11. Assist with process improvements and ERP Vista optimization initiatives

What we're looking for

1. Minimum 3 years of accounts payable or related finance experience
2. Experience in the HVAC or construction industry is a plus
3. Associate or Bachelor’s degree in Accounting, Finance, or related field preferred
4. Proficiency with Microsoft Excel and Microsoft Office applications
5. Experience using ERP Vista software preferred

Skills & Abilities

1. Strong understanding of accounts payable processes and best practices
2. Excellent data entry accuracy and analytical skills
3. Strong organizational and time management abilities
4. Effective written and verbal communication skills
5. Ability to work collaboratively in a team-oriented environment
6. Ability to manage multiple priorities and deadlines in a fast-paced setting

Thermal Concepts, LLC is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status and will not be discriminated against on the basis of disability.