Project Resourcing Specialist at Carimus – Raleigh, North Carolina

About Carimus & The Role

We are Carimus, a brand experience and digital transformation agency, now proudly part of the Spyrosoft Group. Since 2013, we've brought together the best of art and engineering to create meaningful impact in the digital world. By fusing strategy, creativity, and technology, we help brands break through and connect with their audiences on an emotional level. As part of Spyrosoft, we’re expanding our capabilities and reach while staying true to our human centered approach crafting experiences that matter for both our clients and our team.

The Project Resourcing Specialist ensures our people are aligned to the work that drives the business forward. As project demands grow, this role centralizes resourcing responsibilities to improve how we plan, deploy, and present our talent. By maintaining visibility into team skills and availability and leading day-to-day staffing decisions across projects, the Project Resourcing Specialist enables leaders to focus on strategy, client relationships, and delivery outcomes. Working closely with Business Unit Managers and the Delivery team, this role owns the evaluation and prioritization of resource requests, makes allocation decisions based on business priorities, capacity, and skill alignment, and determines when external partners are needed while guiding the selection and engagement of those resources.

Department: PMO

Status & Classification: Full Time, Exempt

Location: Raleigh, NC (Hybrid 3x per week)

Travel Requirement: 0-5%

What You’ll Do

Lead day-to-day resource allocation decisions across projects, maintaining visibility into team availability, skills, and assignments to balance delivery needs and business priorities
Serve as the central point of contact for resource requests, evaluating needs and determining appropriate staffing approaches
Maintain team professional profiles, resumes, and skills data to support staffing decisions, workforce planning, and client commitments
Track certifications and credentials to ensure readiness for project assignments and future skill planning
Identify and resolve capacity gaps, overallocations, and skill mismatches by determining appropriate reassignments or staffing adjustments
Determine when external or partner resources are required and guide their selection and allocation
Maintain accurate resourcing data to support informed staffing, utilization, and operational planning decisions
Prepare and interpret reports on availability, utilization, and skill coverage to guide staffing strategies and capacity planning
Own the improvement and standardization of resourcing processes, tools, and decision frameworks
Reduce administrative burden on leaders by owning resource allocation workflows and staffing coordination

Required Qualifications

3-4 years of experience in resource management, workforce planning, or delivery operations involving staffing decisions and cross-functional coordination
Experience supporting project-based or professional services teams where work is assigned based on skills and availability
Strong organizational skills and experience maintaining structured data used to inform staffing and operational decisions
Comfortable working across stakeholders and exercising independent judgment to balance competing priorities
Proficiency in Excel or Google Sheets and familiarity with tools used for analysis, forecasting, and resource planning
Experience with resource management, capacity planning, or project tracking tools (e.g., Asana, Smartsheet, Jira, Float, or similar)
High attention to detail and a track record of reliable, accurate work
Ability to identify gaps or conflicts and recommend or implement appropriate staffing solutions
Experience in consulting, technical, engineering, or other professional services environments
Previous experience in a resourcing or workforce planning role with responsibility for influencing or making staffing decisions
Familiarity with maintaining professional profiles to support staffing and client commitments
Experience coordinating with external partners or contractors, including evaluating when external resources are needed

Nice to Have

Experience tracking certifications, training, or credential renewals
Exposure to utilization, capacity, or workload reporting and applying those insights to inform staffing decisions
Comfort improving or standardizing processes, templates, or tracking tools and establishing best practices for resourcing workflows
Bachelor’s degree in business, operations, or a related field (or equivalent practical experience)

Who We’re Looking For

We’re looking for a highly organized operations professional who brings structure to fast-moving environments and is confident making informed decisions about how work gets staffed and delivered. You keep track of details, spot gaps, and follow through while balancing competing priorities and business needs. You’re a trusted partner to team leaders, known for sound judgment, clear communication, and well-reasoned resourcing decisions. You care about helping teams work effectively through proactive planning and thoughtful prioritization.

You’ll thrive here if you are:

Enjoy organizing information and keeping systems up to date to support informed staffing and capacity decisions
Like being a central point of coordination while confidently guiding staffing outcomes
Comfortable balancing multiple priorities and making tradeoff decisions when demands compete
Naturally spot gaps or conflicts and take initiative to resolve or escalate with recommended solutions
Prefer a mix of structured work and problem solving in a dynamic environment
Proactive about following up and closing loops
Take satisfaction in creating clarity and reducing friction through effective resource planning
Comfortable exercising independent judgment and accountability in a role that influences delivery outcomes and team utilization

Our Values

At Carimus, these values guide every interaction and collaboration internally and with our clients.

Live in the ZOPD. We continually expand our skills by working in the Zone of Proximal Development. We take measured risks and incorporate new technology, but only what we can deliver with excellence.
Be Transparent & Tenacious. We don’t hide from the truth and won’t let our clients, either. We embrace reality, own our mistakes, and attack problems with teamwork and creativity.
Invest in Relationships. Life is better doing interesting things with people we like. We build trusting relationships and strong connections—with our employees and our clients. We go further together.
Create Exceptional Experiences. We exceed expectations—yours and ours. We unite art and engineering in smart, compelling ways that inspire confidence and human connection. We excite and engage, from concept to launch.
Commit to Caring. Caring is in our blood—and our name, “Care I Must.” We’re proudest when we tackle real problems and advance positive change for people and the environment. Let’s get to work.

Benefits

We offer a competitive benefits package designed to support your health, financial well-being, and work–life balance, including:

Medical, dental, and vision insurance (with family coverage options)
Life and disability insurance
401(k) plan with employer match
Flexible Spending Account (FSA) and Health Savings Account (HSA) options
15 days of paid time off (PTO)
Paid company holidays

Benefits are subject to plan terms, eligibility requirements, and may be updated over time.

Physical Requirements

Normal periods of sitting and standing in an office environment.
Lifting and/or pushing objects up to 35 lbs. on an occasional basis

Carimus provides equal employment opportunities to all employees and applicants for employment, and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. (JID202512047)