Office Manager in Hackensack, New Jersey at Guardian Data LLC

Job Title: Office Manager

Location: South Hackensack, NJ
Job Type: Full-Time | Onsite

Guardian’s mission is to responsibly handle the world’s IT assets, earning the trust of our partners, our people, and our planet.

Overview
We are seeking a reliable, organized professional to manage front desk operations and support day-to-day office functions at our headquarters. This role also provides administrative support to leadership and helps ensure the office runs efficiently and professionally.

Key Responsibilities

• Serve as the first point of contact for visitors, employees, and vendors
• Answer and direct incoming calls and inquiries
• Oversee general office organization, including common areas, conference rooms, and kitchen spaces, including maintaining and stocking the kitchen, building maintenance, and providing security badges.
• Support leadership with calendar management, scheduling, and meeting coordination, including administrative support for the CEO.
• Assist with travel arrangements, as needed
• Lead planning and execution of company events, including the annual team gathering
• Build and polish PowerPoint presentations for internal meetings and events
• Support onboarding logistics for new hires (workspace setup, materials, coordination with HR)
• Assist with internal communications to ensure information is shared clearly and timely
• Handle incoming and outgoing mail, packages, and deliveries
• Work cross-functionally with operations, HR, Sales, Finance, and leadership on administrative needs

Qualifications

• 2+ years of experience in an administrative, office manager, receptionist, or similar role
• Strong organizational skills with attention to detail
• Ability to manage multiple priorities and follow through on tasks
• Strong communication skills (verbal and written)
• Proficient in Microsoft Office (Outlook, Excel, Word, PowerPoint)
• Ability to handle sensitive information with discretion
• Self-starter with a problem-solving mindset
• Bilingual in Spanish is a plus

Why You’ll Love Working Here

• Comprehensive health & dental benefits
• Company-Paid Life, Disability & AD&D Insurance
• Paid Time Off
• 401(k) with Company Match
• Career Development & Training – we invest in your growth!