Coordinator, Employment in Houston, Texas at San Jacinto College

Coordinator, Employment - District Office

• Prepares and processes employment documents, personnel action forms (EPAFs), form I-9, and other hiring documents to conform to SJC policies, procedures, and relevant laws.
• Create, and/or modify, and post employment requisitions. Complete the hiring process in the applicant tracking system in collaboration with hiring leaders.
• Review and process backgrounds, employment documents, and apply EPAFs for various employment types. Extends salary offers, explains benefit options and employment contracts.
• Serves as primary point of contact for any employee requiring assistance in originating and submitting EPAFs for all types of employment transactions.
• Initiates full-time EPAF transactions to include organizational restructures and special offer letters.
• Handles special projects to include, but not limited to, supporting the implementation of new or revised programs or procedures by creating training materials, delivering training content, and providing follow-up support for these programs or procedures.
• Enters and updates employee data into the ERP database and applicant tracking system as required.
• Tracks and reports missing items for employment hiring, including those related to internal audit findings and SACSCOC requirements.
• Prepares all full-time faculty and professional contract recommendations for submission to the Board for approval; includes issuance, tracking, and ERP entry.
• Serves as back up to prepare personnel section of the monthly Board agenda; records transactions and gathers personnel action requests to prepare personnel section of the monthly Board agenda.
• Interacts with campuses, specifically hiring leaders by answering questions related to employment transactions, assisting with inquires related to faculty and professional contracts, and organizational structure.
• Serves as a backup to other employment roles and other duties as assigned.

• Assists walk-in and phone applicants with general inquiries, applicant tracking system application process, and password resets.
• Generates reports and submits information as required by state/federal agencies (i.e. report for the Attorney General’s office).
• Answers incoming calls to the general Human Resources and Cornerstone support lines.
• Processes reasonable assurance letters for distribution to part-time faculty.

• Must have excellent organizational skills, customer service skills, and communication skills (including active listening, empathy, and adaptability).
• Able to follow instructions and demonstrate an outstanding quality of work with minimal supervision.
• Ensure compliance with due dates and deadlines.
• Must possess skills in problem solving, logical thinking and decision making.
• Must have the ability to keep confidential information and communicate effectively with all levels of the organization.
• Basic to intermediate skills in MS Office – Word, Excel, and PowerPoint.

• Associate’s degree or equivalent coursework

• Bachelor’s degree

• 2 years of professional experience in Human Resources, customer service, or a related field

• 4 – 6 years of professional experience in Human Resources, customer service, or a related field
• Experience in a college setting and knowledge of ERP and/or applicant tracking system is preferred.

Salary Grade: 111

Salary is based on the Board-approved salary schedule for the current fiscal year. See Salary Schedule

Requisition Number: req6273

Posting Close Date: 5/15/2026 at 6 pm CST

Applicant Support:
If you need assistance with the application process, please contact the Cornerstone Support Team at 281-998-6387, option 3, or email cornerstonesupport@sjcd.edu.

Note: Due to the number of applications we receive, we are unable to follow-up with every applicant individually. If your qualifications meet the requirements for the position, and you are selected for an interview, we will contact you. You can review your application status by logging into the Cornerstone system.

Equal Opportunity Statement: The San Jacinto College District is committed to equal opportunity for all students, employees, and applicants without regard to race, creed, color, national origin, citizenship status, age, disability, pregnancy, religion, gender, sexual orientation, gender expression or identity, genetic information, marital status, or veteran status in accordance with applicable federal and state laws. The following College official has been designated to handle inquiries regarding the College's non-discrimination policies: Sandra Ramirez, VCHR Org/Talent Effectiveness, 4620 Fairmont Pkwy., Pasadena, TX 77504; 281-991-2659; Sandra.Ramirez@sjcd.edu