Facilities Manager at Breck School – Golden Valley, Minnesota

Breck School

Job Description

Title: Facilities Manager

FLSA Status: Exempt

Reports to: Director of Facilities

Hours: Varies based on need

Salary: $90-$110k

Updated: 5/1/25

School Overview

Breck School is a preschool through twelve, coeducational college preparatory, Episcopal day school located in Golden Valley, Minnesota, with a national reputation for excellence and achievement in academics, athletics, and the arts. Our School’s Episcopal roots are lived through an unwavering commitment to equity, inclusion, and belonging where we respect the dignity of every human being. We prioritize lifelong learning and a commitment to the greater good.

We are a community of highly engaged and motivated students, faculty, staff, and school leaders focused on building trusting relationships and strong academic scholarship through a practice of bridging research to practice. Upon graduation, Breck students are prepared for a life of intellectual curiosity, self-knowledge, and social responsibility, matriculating to colleges and universities throughout the world.

Position Overview

The Facilities Manager is responsible for day-to-day facility operations, preventive maintenance, and oversight of capital improvement projects across Breck’s campus. This leadership role ensures the functionality, safety, and efficiency of the school’s buildings and grounds through proactive planning, team management, and collaboration with contractors, staff, and leadership.

Responsibilities

• Facility Maintenance: Develop and implement comprehensive facility maintenance programs to ensure efficient and effective operations of all facilities. This includes developing preventive maintenance schedules, managing repairs and maintenance tasks, and overseeing facility inspections.

• Capital Projects: Plan, coordinate, and oversee capital improvement projects, including renovations, expansions, and upgrades. This includes conducting feasibility studies, developing project plans, managing budgets, coordinating with vendors and contractors, and ensuring timely project completion.

• Compliance: Ensure compliance with all relevant regulations, codes, and standards related to facilities, safety, and environmental requirements. This includes conducting regular audits, maintaining records, and addressing any non-compliance issues.

• Collaborate closely with the Director of Security to implement facility-related security enhancements that impact the physical structure and systems of the organization, such as access control systems, surveillance systems, alarms, and other physical security enhancements, in line with industry best practices.

• Budgeting and Financial Management: Develop and manage budgets for facility operations and capital projects. Monitor expenses, analyze financial data, and provide regular reports to management. Identify cost-saving opportunities and implement strategies to optimize resources and achieve cost-effective facility operations.

• Team Management: Lead and manage a team of facility personnel, including hiring, training, coaching, and performance evaluation. Foster a positive work environment, promote teamwork, and provide guidance and support to ensure high-quality performance and productivity.

• Vendor and Contractor Management: Establish and maintain relationships with vendors, contractors, and suppliers. Obtain competitive bids, negotiate contracts, and manage vendor relationships to ensure quality work, timely delivery, and cost-effective solutions.

Qualifications

• Bachelor's degree in Facility Management, Engineering, Construction Management, or related field required.

• 5+ years of experience in facilities or operations management, with capital project leadership strongly preferred.

• Certifications such as CFM, FMP, or PMP are a plus.

• Deep knowledge of building systems, maintenance best practices, and regulatory compliance.

• Experience managing budgets, contractors, and cross-functional teams.

• Proficiency with Google Workspace and facility management software; experience with CAD or similar tools preferred.
  Ability to read blueprints and technical diagrams.

Competencies

• Strong leadership, decision-making, and organizational skills.

• Excellent verbal and written communication across diverse audiences.

• High level of personal integrity, professionalism, and accountability.

• Collaborative and adaptable, with a positive and proactive mindset.

• Ability to manage multiple priorities and respond effectively under pressure.

• Spanish language proficiency is a plus.

Working Conditions & Physical Requirements

• Must be able to navigate campus buildings and grounds, including stairwells and mechanical spaces.

• Occasional lifting (up to 50 lbs), climbing ladders, and working in various weather conditions required.

• Availability for emergencies and critical response situations outside regular hours.