Operations Manager at GA Advisory & Valuation Services, LLC – Westlake Village, California

GA Group is one of the nation's leading financial valuation firms providing a unique collection of services made up of Advisory, Real Estate, Retail, and Wholesale & Industrial solutions, in a combined breadth of expertise to offer tailored results across industries. From operational efficiency and restructuring to growth initiatives, we are committed to converting challenges into strategic advantages and enhancing value for our clients.

GA Group employees enjoy competitive salaries, access to our 401(k) profit sharing retirement plan, and other benefits including paid holidays, vacation and sick leave, voluntary group medical, dental, and vision insurance, and company paid life and disability coverage.

Position Summary

We are seeking a highly organized and Excel-proficient Operations Manager to support complex, project-based operations across multiple clients and internal teams. This individual will serve as a central hub for planning, communication, and execution of asset disposition projects, with a strong focus on spreadsheet analysis, mapping, consultant coordination, and financial tracking. The ideal candidate thrives in a fast-paced, deadline-driven environment and brings precision, initiative, and clarity to every task.

Key Responsibilities

Project Coordination & Consultant Logistics

• Assign, collect, review, and distribute due diligence reports and documentation for project setup.
• Create detailed store lists and district maps to define consultant territories and assignments.
• Track consultant availability, performance, work history, and current assignments.
• Coordinate and communicate project updates across leadership, consultants, and internal departments.
• Set up project-specific infrastructure (conference calls, voicemail boxes, shared files, etc.).

Administrative & Communication Support

• Maintain and update consultant records, including onboarding paperwork, credentialing, and active assignments.
• Prepare and format internal and client-facing PowerPoint presentations, reports, and templates.
• Manage document flow, file organization, scheduling, and logistics across multiple ongoing projects.

Data & Financial Operations

• Collect, review, and approve consultant expense reports and fee submissions.
• Process vendor invoices with appropriate coding for submission to Accounts Payable.
• Support customer invoicing, reconciliation of financial records, and generation of tracking reports.
• Analyze and present operational data using advanced Excel functions and reporting tools.

Qualifications

• Bachelor’s degree in Business, Finance, Operations, or a related field—or equivalent professional experience.
• Proficiency in Microsoft Excel (pivot tables, XLOOKUP, conditional formatting, formulas).
• Experience with mapping tools (Google Maps, route planning software, or similar) preferred.
• 2+ years of experience in operations, project coordination, or administrative management.
• Familiarity with basic accounting principles and financial documentation.
• Strong communication skills—written, verbal, and interpersonal.
• Excellent time management, organization, and multitasking abilities.
• Ability to work independently, take initiative, and manage shifting priorities.
• Willingness to work evenings or weekends during peak project periods.

Preferred Tools & Platforms

• Microsoft Office Suite (especially Excel and PowerPoint)
• Google Workspace
• Project management software (e.g., Airtable, Smartsheet, Asana)

Working Conditions

• Remote role with a preference for candidates located in the Eastern Time Zone (EST) for ease of collaboration—but not required.
• Occasional availability outside of standard business hours based on project deadlines.
• Ability to sit for extended periods and work on a computer.
• Occasional lifting or movement of materials up to 25 lbs may be required

GA Group is headquartered in Los Angeles, California with offices across the U.S. Visit us at https://gagroup.com/ to learn more!