Administrative Coordinator in Hybrid at Hybrid

Phone Transfer Intake:

• continually receives and administers all incoming calls and inquiries about OBCC support services in a quick and accurate fashion. Gathers pertinent information from referral sources. Provides solution focused customer service

Coordination of Transfers:

• Obtains initial clinical, insurance, and demographic information. Navigates charting platform to utilize tools in order to find acceptable placement options. Continual follow up with referring and accepting locations at appropriate pre-defined intervals to help facilitate transfers Documentation: documents, maintains records, evaluates, and collects statistics relating to transfers, assessments, and patient needs.

Program & Team support:

• Attends department, facility, and staff meetings, trainings, and development activities. Participates in program planning and development. Maintains commitment to personal and professional development and continuing education by attending all mandatory in-services offered since last review. Conducts self in a manner which reflects the mission of Oregon Health & Sciences University.

Continuous Improvement:

• Continuous evaluation and development of program tools to ensure most accurate information is available and peak program optimization achieved. Supports leadership in feedback to both referent and accepting hospitals on processes, communication, and interpersonal interactions

Job Related Knowledge and Abilities (Competencies):

• Demonstrated ability to work in a high stress, high acuity setting.
• Demonstrated ability to adapt to rapidly and constantly changing work environment.
• Knowledge of medical terminology.
• Demonstrated ability to direct and control multiple critical communications events simultaneously.
• Demonstrated ability to work in a team-oriented, high stress environment with competing priorities, while also working independently.
• Demonstrated exceptional customer service skills; highly proficient in verbal. communications with widely diverse interactions.
• Experience with multiple phones with multiple lines and extremely high call volume.
• Type 50 WPM

• BS/BA in a behavioral health science field or equivalent experience.
• Three years’ work experience in a hospital setting; or 3rd party payor experience; or equivalent relevant experience.
• Experience working with all age behavioral health populations with either intake, triage, ED or inpatient experience.