Administrative Assistant at Martha Jefferson House – Charlottesville, Virginia

Summary: Under the supervision of the Executive Director, performs duties related to providing administrative assistance to all departments on a case-by-case basis. Supports the Corporate Compliance Program and the Code of Ethical Conduct, promoting the mission and values of Martha Jefferson House both internally and within the community.

Essential Functions:

1. Duties are interchangeable based on need.
2. Provide support to the front desk, assisting with daily operations and greeting guests.
3. Assists Human Resources with administrative duties, including file audits, bulletin boards, data entry, newsletter, and other administrative tasks as assigned.
4. Assists Business Office and Finance with administrative duties, including filing, data entry, audits, and other administrative tasks as assigned.
5. Assists the CEO and applicable directors with special projects.
6. Performs scribe duties for particular meetings
7. Collaborates with all departments on projects
8. Performs any duties assigned by the CEO that contribute to the efficiency, image, and visibility of the greater Charlottesville community.
9. Promotes a positive environment for residents and staff members.
10. Attends meetings based on the needs of MJH
11. Performs other work as required.
12. Maintains training compliance through Relias

Required knowledge, skills, and abilities:

Education: High School Diploma or GED. CPR certified.

Job Knowledge: Knowledge and skill of meeting the special needs of the elderly and disabled persons; Must be capable of maintaining regular attendance. Must meet all local health regulations, including a criminal background investigation and reference inquiry. Experience in Microsoft Office applications and Apple devices. Experience in bookkeeping is a plus. Must be organized and able to work efficiently with minimal supervision. An editing background would be helpful.

Standards: Must have a genuine interest in the elderly. Patience and tact. Interested in learning and advancement; ability to work congenially with others. Respect for the principles of resident rights, confidentiality, EEO, and ADA. Must be able to move between multiple tasks concurrently and make decisions efficiently.

Supervisory Responsibilities: None.

Performance Requirements: Regular and reliable attendance; irregular hours when necessary; attending work-related meetings; completing on-line Relias training on time; attendance at all mandatory trainings-quarterly, at 6-months and annual. Handling confidential information; keyboarding/typing; computer knowledge; maintaining consistent effort through workday; meeting deadlines; operating equipment; staying organized; using math/performing calculations.

Mental Requirements: Thinking analytically; handling stressful situations; concentrating on tasks; effective written and verbal communication; examining/observing and remembering details; making decisions; adjusting to change. Ability to work as a collaborative team member.

What We Offer: At Martha Jefferson House, we believe that taking care of our team members is essential for providing the best care to our residents. We are proud to offer a comprehensive benefits package that recognizes your hard work and dedication. When you join our Night Shift Certified Nursing Assistant (CNA) team, you'll enjoy various benefits designed to support your well-being and professional growth.

• 100% Employee Paid Health and Dental Plan Options: We understand the importance of health and wellness. That's why we offer a selection of health and dental plans, with the entire premium covered by the organization, ensuring that you and your family are taken care of.
• Vision Benefits: Your vision matters. Our vision benefits cover regular eye exams, prescription eyewear, and other essential eye care needs.
• 403(b) Retirement Plan: Your future is important to us. Our 403(b) retirement plan enables you to easily save for retirement, providing financial security for the years ahead.
• Aflac: Unexpected challenges can arise, and we want to help you be prepared. Aflac offers supplemental insurance options to provide additional financial protection for you and your loved ones.
• Group Term Life Insurance: We prioritize your peace of mind. Our group term life insurance coverage ensures your family's financial security is safeguarded.
• Generous Paid Time Off (PTO): We recognize the importance of work-life balance. Enjoy ample PTO to recharge, spend time with loved ones, and pursue your interests outside of work.
• 7 Paid Holidays: Our team members deserve time to celebrate and relax. We offer seven paid holidays throughout the year, allowing you to enjoy special moments with your family and friends.
• Free Parking: Your convenience matters to us. We provide free parking, making your daily commute hassle-free.
• Free Hot Meal from Our In-House Kitchen: Nourishment is essential; we've got you covered. Enjoy a complimentary hot meal prepared by our talented in-house kitchen staff during your shifts.

We are an Equal Opportunity Employer. We consider applicants for all positions without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, age, family/parental status, marital or veteran status, disability, or any other legally protected status.