Administrative Manager at Katie Oltmans' Production Environment – Florida

Under the general direction of the General Counsel, the main focus and responsibility of this position is to support department personnel performing various support activities. The member in this position performs highly responsible supervisory work planning, directing, coordinating and implementing administrative department functions including clerical, financial, record keeping, and relationship management activities. Work is reviewed through observation and results obtained.

• Responsible for their subordinate employee’s welfare and care, individual training in the conduct of their duties and mentoring
• Reviews subordinates work performance, conducts open and honest performance counseling, appraisals and evaluated conditions of performance, initiates corrective action and/or disciplinary action as necessary
• Ensures subordinates meet agency standard in personal appearance, maintains and accounts for materials and agency equipment as prescribed by Sheriff’s Office policy, special or General Orders and Standard Operating Procedures (SOPs)
• Oversees database management, data analysis and reporting
• Directs the accounting, budgeting, and fiscal operations of the department
• Maintains schedules and itineraries for department members
• Provides support to special projects
• Plans, directs, implements, and supports the automation of office systems, procedures, programs and equipment, evaluates office automation systems and equipment needs, coordinates with other department personnel regarding hardware and software needs, and coordinates installation and operation of same
• Coordinates and provides intra and interdepartmental liaison functions
• Serves as a liaison with local and state offices, elected officials, and professional organizations utilizing a knowledge of each organization
• Solves a wide range of complex and sensitive situations
• Regular and reliable attendance is required as an essential function of the position
• This position may be considered essential and, in the event of an emergency or natural disaster, may be required to report to work
• Participates in Sheriff’s Office recruitment and community relations activities as directed

This list is not intended to be all-inclusive and you may not be responsible for every item listed. The employer reserves the right to assign additional functions and responsibilities as necessary

• Graduation from an accredited college or university with a Bachelor’s Degree in Business Administration, Public Administration or related field
• Three (3) years’ related experience
• Two (2) years’ supervisory experience
• Or an equivalent combination of education and experience
• Consideration for this position requires a credit check

Knowledge, Skills, and Abilities

• Knowledge of Florida State Government, including Governor’s Executive Branch, departments and members of the Governor’s Cabinet, Legislative Branch, Judicial Branch and Pinellas County Legislative Delegation, and the ability to apply this knowledge in providing administrative support and serve as aide to the Sheriff
• Knowledge of agency and department budgetary procedures and fiscal record keeping
• Knowledge of various database and software programs to efficiently perform the duties of the position
• Knowledge of public administration principles and practices
• Knowledge of accounting practices and procedures and the ability to apply such knowledge to accounting transactions
• Strong oral and written communication skills
• Ability to plan, direct, supervise, coordinate, organize and inspect specialized departmental projects, programs and activities
• Ability to prepare written reports, estimates and cost records
• Ability to plan, direct, assign, instruct, review, and evaluate technical, supervisory and clerical personnel
• Ability to perform all functions of the job classification without posing a direct threat to the health or safety of other individuals in the workplace

Physical Abilities

The physical abilities listed below are estimates of time spent during a typical work day to perform essential functions and responsibilities. Members in this position may be required to:

• Sit up to 8 hours per day
• Stand up to 3 hours per day
• Walk up to 2 hours per day
• Occasionally lift up to 20 lbs.
• Occasionally bend, squat, climb, reach, kneel and twist