Contract Administrator in PORTLAND, Oregon at Legacy Health

Legacy Health

Contract Administrator

Equal Opportunity Employer/Vet/Disabled
US-OR-PORTLAND

Job ID: 26-48631
Type: Regular Full-Time
System Office 1919 Building

Overview

At Legacy, our mission is to make life better for others, and we carry out that mission in everything we do. We rely on individuals who are experts in their field and who view their work as vital to the overall success of the healthcare community. Are you that type of individual? If so, we invite you to consider this opportunity in our Supply Chain department.

Responsibilities

Contract Administrator:

Accountable for all tactical strategic sourcing and contracting activities regarding contracting and suppliers including but not limited to; supplier selection, contract negotiation, conducting bids/RFP/RFI, contract implementation, contract utilization tracking, providing contracting support on new strategic programs and projects, maintaining effective partnerships with our distributors, manufacturers, and other suppliers, and other procurement strategies for supplies, equipment and services. Actions include negotiating non-GPO contracts as well as review existing, new and revised GPO contracts. Manages the contract life cycle for assigned contracts from inception through execution ensuring that all contracts are prepared in accordance with established Legacy policies and department practices. Develops, tracks and reports key performance metrics. Responsible for a portfolio which includes low to medium complexity contracts ensuring that contract savings targets are met. Coordinates with all levels of management to gather, analyze, summarize, and prepare recommendations on sourcing strategies, practices and procedures.

Ensures accurate and timely completion of negotiations that mitigate risk to Legacy. Supports current and recommends new standardization efforts relating to equipment, consumables and services. Develops and executes sourcing strategies that reduce total cost of ownership (TCO) for capital, medical, surgical, service supply expense. Works with stakeholders to ensure souring process is embraced by the organization. Manages all vendor performance, contracts and relationships for assigned service line categories. Effectively employs contract-related tools and maintains contract databases to department standards. As directed, provides assistance in procurement for high-value and/or high-risk projects and other areas. Participates in strategies that advocate Lean Management and standard work protocols.

Qualifications

Education:

Bachelor's degree in business administration, supply chain management, healthcare administration or a related field or the combination of experience and education required. CMRP preferred.

Experience:

Minimum of two years of contract administration or supply chain management that includes direct contract and sourcing expertise or related business field experience required. Healthcare experience a plus.

Knowledge/Skills:

Proficient at developing and understanding competitive bidding documents and costing models.

Demonstrated knowledge at driving contract negotiations related to products, equipment and service procurement.

Proficiency with sourcing and knowledge of supply distribution alternatives.

Demonstrated ability to work with limited supervision.

Proven ability to work independently and on a team, model accountability and establish and monitor to expectations.

Demonstrated experience with customer and vendor relationship management affecting positive stakeholder outcomes.

Proven ability to analyze and interpret data, assess and mitigate risk and initiate resolution.

Demonstrated skills in problem-solving, research, analytics, presentation, facilitation, organization and training.

Proven ability to effectively communicate, oral and written, to all stakeholders.

Proven ability to prioritize, meet deadlines and manage projects.

Proficient in Microsoft Office.