Onboarding Specialist in Pearland, Texas at Allied Fire Protection

ONBOARDING SPECIALIST

Position Summary

Under the direction of the Director of Human Resources and the Talent Acquisition Manager, the Onboarding Specialist will manage the administrative pre-employment, onboarding and apparel process for all new hires for our growing Allied office locations.

Job Responsibilities include but are not limited to:

• Administrative point of contact for offer letters, pre-employment testing, new hire paperwork, and new hire orientation.
• Support the Talent Acquisition Lead in the overall hiring process including providing feedback for areas of improvement and streamlining.
• Provide technical support for candidates with the ADP Recruitment portal, ensuring ease of access for accepting job offers and consenting to background check/drug screenings.
• Coordinate all departments involved in onboarding to ensure a Best-in-Class orientation/day 1 experience. This includes but is not limited to: Human Resources/Training & Development, Payroll, Safety, IT and Corporate Services.
• Prepare New Hire packages for all new hires and ensure that they are shipped to the respective office and received timely.
• Maintain Inventory and place ad hoc orders for New Hire merchandise and apparel.
• Troubleshoot training issues to ensure that all safety and compliance training is completed prior to completion of orientation.
• Sign off on new hire onboarding and training at the end of day 1 – communicate completion with Superintendent, Manager, HR, Payroll and Safety.
• Ensure positive applicant experience throughout the hiring process.
• Provide timely ongoing communication with hiring manager on applicant status changes throughout the hiring and onboarding process.
• Hire candidate in ADP and maintain all employee records in Employee Documents
• Develop partnerships with key internal/external stakeholders, involved in the hiring process.
• Be responsible for data entry into the Application tracking system in ADP and the maintenance of records.
• Update the job requisition list for the Executive Team on a weekly basis.
• Other duties as assigned.

Knowledge:

• Bachelor’s Degree in Human Resources, Business Administration, or related field; or an equivalent combination of education and experience

Work Experience:

• Minimum of 3 years Human Resources experience with specific expertise in recruitment or onboarding experience.

Skills and Competencies:

• Excellent written, verbal and presentation skills
• Detail oriented with excellent organization skills
• Proficient in working with Microsoft Office Products
• Familiarity with industry best practices and standards
• Ability to translate complex problems and concepts in training
• Tactful, diplomatic, confidential and the highest level of integrity.
• Strong leadership with demonstrated skills and ability to coach and develop others.
• Demonstrate the ability to operate effectively in an independent manner, using independent judgment and an understanding of strategic and tactical business needs.

Physical Requirements

• 100% Office Setting, including sitting, some bending, walking and viewing