Business Administrator (Fleet, Procurement & Operations) Office & Fleet Management in Germany at Jobgether

This position is listed on behalf of a partner company, who manages all applications and next steps. Our partner is looking for a Business Administrator (Fleet, Procurement & Operations) – Office & Fleet Management based in Germany.

This role is central to ensuring smooth, compliant, and efficient day-to-day business operations across fleet, procurement, and office administration activities. You will take ownership of critical operational processes such as vehicle management, supplier coordination, and asset tracking, acting as a key link between employees, vendors, and internal teams. The position offers a broad scope, combining strategic coordination with hands-on execution in a dynamic, international environment. You will play a vital role in maintaining operational continuity while identifying opportunities for cost optimization and process improvement. Working closely with cross-functional stakeholders, you will help ensure that services, equipment, and mobility solutions are delivered seamlessly. This is a highly organizational role suited for someone who thrives on structure, accuracy, and responsibility.

• Manage the full lifecycle of company fleet operations, including ordering, contract management, usage monitoring, and vehicle return processes.
• Ensure compliance with internal fleet policies, procurement guidelines, and applicable local regulations.
• Coordinate vendor relationships, service providers, and contract negotiations for vehicles, mobile devices, and operational services.
• Oversee procurement of office, IT, and laboratory equipment while ensuring cost efficiency and supplier performance.
• Manage asset allocation and retrieval processes for onboarding and offboarding employees.
• Review invoices, monitor budgets, and ensure accuracy and compliance with contractual agreements.
• Handle accident claims and liaise with insurance providers, repair partners, and internal stakeholders.
• Act as a central point of contact for employees, management, and external partners regarding operational requests.

• Certified Fleet Manager qualification (DEKRA, TÜV, or equivalent certification).
• Proven experience in administration, fleet management, procurement, or operational coordination roles.
• Strong understanding of contracts, compliance requirements, and procurement processes.
• Experience working with external vendors and managing service provider relationships.
• Excellent organizational and multitasking skills with a high level of accuracy and accountability.
• Strong communication and stakeholder management abilities across different business functions.
• Proficiency in MS Office and business systems such as Concur, Oracle, or similar platforms.
• Fluent German and good command of English, both written and spoken.
• Proactive, structured, and solution-oriented mindset with the ability to work independently.
• Ability to manage multiple priorities in a fast-paced and detail-sensitive environment.

• Flexible hybrid working model with limited on-site presence required
• High level of autonomy and ownership over key operational processes
• Opportunity to directly shape and improve fleet, procurement, and administrative workflows
• Collaborative, cross-functional working environment
• Exposure to international operations and complex organizational structures
• Stable role with broad responsibilities across core business functions
• Competitive and market-aligned compensation package