PAYROLL OFFICER in San Juan at TPIS

About the Role:

The Payroll Officer plays a critical role in ensuring the accurate and timely processing of employee compensation within the organization. This position is responsible for managing all aspects of payroll administration, including calculating wages, deductions, and benefits in compliance with federal, state, and local regulations. The Payroll Officer collaborates closely with HR and finance departments to maintain payroll records, resolve discrepancies, and support audits. By maintaining confidentiality and accuracy, this role helps foster employee trust and organizational compliance. Ultimately, the Payroll Officer ensures that all employees are paid correctly and on schedule, contributing to overall operational efficiency and employee satisfaction.

Minimum Qualifications:

• Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.
• Proven experience of at least 2 years in payroll processing or administration.
• Strong knowledge of payroll software ADP
• Familiarity with federal, state, and local payroll laws and tax regulations in Puerto Rico
• Excellent attention to detail and strong numerical aptitude.

Preferred Qualifications:

• Certification such as Certified Payroll Professional (CPP) or Fundamental Payroll Certification (FPC).
• Experience working with HRIS systems and integrating payroll data.
• Knowledge of benefits administration and timekeeping systems.
• Strong analytical and problem-solving skills.
• Experience in a multi-state payroll environment.

Responsibilities:

• Process and administer payroll for all employees accurately and on time, including calculating wages, overtime, bonuses, and deductions.
• Maintain and update payroll records, ensuring compliance with applicable laws and company policies.
• Coordinate with HR to verify employee data such as new hires, terminations, leaves, and changes in compensation or benefits.
• Prepare and submit payroll tax filings and reports to federal, state, and local agencies in a timely manner.
• Respond to employee inquiries regarding payroll issues and resolve discrepancies promptly.
• Assist with internal and external payroll audits by providing necessary documentation and explanations.
• Stay current with changes in payroll laws and regulations to ensure ongoing compliance.
• Collaborate with finance to reconcile payroll accounts and support month-end and year-end closing activities.

Skills:

The Payroll Officer utilizes strong organizational and analytical skills daily to ensure payroll accuracy and compliance. Proficiency with payroll software enables efficient processing and record-keeping, while communication skills are essential for collaborating with HR, finance, and employees to resolve payroll inquiries. Attention to detail is critical when reviewing timesheets, deductions, and tax filings to prevent errors and penalties. Knowledge of payroll laws and regulations guides the officer in maintaining compliance and adapting to legislative changes. Additionally, problem-solving skills help address discrepancies and improve payroll processes, contributing to smooth and reliable payroll operations.

TPIS is an Equal Opportunity Employer (EEO Employer / Affirmative Action for Females / Disabled / Veterans). We comply with all Federal, State and Local laws regarding nondiscrimination.