Finance and Grants Coordinator in Memphis, Tennessee at Community Alliance For The Homeless Inc

About CAFTH:

Community Alliance for the Homeless (CAFTH) serves as the lead agency for the Memphis & Shelby County Continuum of Care (CoC) and coordinates a comprehensive, community-wide response to homelessness. Our mission is to unite partners and align resources to end homelessness, with a vision that homelessness in our community becomes rare, brief, and non-recurring. CAFTH is guided by three core principles: housing is a basic human right, homelessness is solvable, and our community possesses the collective resources to drive meaningful change.

Founded in 2010 through the merger of two local homelessness coalitions, CAFTH leads CoC planning and grant coordination with the U.S. Department of Housing and Urban Development, administers the Homeless Management Information System (HMIS), and oversees the Coordinated Entry System that prioritizes housing resources for the most vulnerable households. The organization also provides technical assistance and strategic partnership support to the City of Memphis, Shelby County Government, and regional service providers to strengthen a collaborative, data-driven homelessness response system.

Job Summary:

The Finance and Grants Coordinator is responsible for helping to oversee and manage all financial processes and record-keeping of all grants received and sub-granted. The Finance and Grants Coordinator works closely with the Finance and Grants Administrator, Finance and Grants Director, partner agencies, and other CAFTH financial representatives to ensure accurate financial reporting and procedural compliance for all grants received and sub-granted.

Key Responsibilities:

• Ensure accurate, timely, efficient, and transparent processes for the grant life cycle. This entails award management, tracking payments, reviewing or producing relevant reports, monitoring, and post-award management.
• Prepare reimbursement requests for funders and sub-recipients.
• Manage/track invoices and expenses related to all grant funds.
• In conjunction with the Finance and Grants Director, act as CAFTH’s expert for all aspects of grant coordination, policies, systems, and documentation to ensure compliance, incorporate best practices, and ensure excellent controls of grant funds.
• Provide direct support to program staff and sub-recipients as it relates to grant administration, OMB circulars, and compliance policies.
• Work with the Finance and Grants Director to interpret and translate applicable OMB regulations, polices, and procedures into operational policies as required.
• In conjunction with the Finance and Grants Director, execute sub-grantee monitoring processes, including conducting assessments, collecting data, and discussing financial implications of issues, gaps, and outcomes with sub- grantees.
• Responsible for assisting with all audit(s) and acting as the point person for the annual audit for grant-related matters. This includes all internal, external, and sub-award audits.
• Perform duties that are related to record-keeping/tracking.
• Ensure computer storage and hard copy files of all documents pertaining to each grant.
• Perform additional administrative tasks as assigned by management.

Coordinator Level Responsibilities:

• Coordinate program activities, meetings, projects, and administrative processes within assigned focus areas.
• Maintain strong partnerships with stakeholders, agencies, and community collaborators while providing technical assistance and support.
• Assist with grant development, reporting, compliance tracking, and related documentation.
• Collect, analyze, and report data to support program performance and continuous improvement.
• Support training, outreach, communications, and stakeholder engagement efforts.
• Contribute to research, policy development, and system improvement initiatives.
• Maintain accurate records, documentation, and operational tracking systems.
• Participate in professional development and support additional organizational initiatives as assigned.

Supervisory Responsibilities:

• This job has no supervisory responsibilities.

Benefits:

• 36 Hour work week*
• Flexible hybrid schedule*
• Four (4) weeks of rest per calendar year of paid time off (not including PTO)
• 6.67 hours PTO per pay period (Approximately 173 hours annually)
• 12 paid holidays
• Health Insurance Reimbursement
• Employee Assistance Program including free mental health services
• Annual $500 Health & Wellness Bonus
• Professional development & conference funds available
• 401K with an employer 5% match
• Paid eight (8) week medical & parental leave of absence**
• Cell Phone reimbursement

*After your first 90 days of employment

**After your first year of employment

Qualifications:

• Associate’s degree (AA) from a college or university preferred in a field of human services, or High school/HiSET/GED diploma with one (1) year of related experience and/or training.
• Certificates, Licenses and registrations required:
• Requires a valid driver's license with own personal transportation.
• Computer skills required: Proficient in MS Word, Excel, Outlook, Internet Use, and Additional Software, as needed.

Other skills recommended:

• Knowledge and experience in the use of computer-based systems.
• Demonstrated research ability identifying, locating, and accessing local, statewide, regional and national statistics, studies, and research publications on homelessness and related issues, both primary and secondary.
• Demonstrated analysis/interpretation of data, statistics, and information resulting from research.
• Demonstrated successful grant writing experience to HUD, and other Local and Federal Agencies.
• Grant administration experience including familiarity with reading and interpreting Federal regulations and guidelines.
• Passion for combating homelessness, domestic violence, substance abuse, and mental illness.
• Ability to maintain a positive approach with community partners.

Competencies:

• Diversity - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce.
• Ethics - Treats people with respect; Keeps commitments; Inspires the trust of others; Works with integrity and ethically; Upholds organizational values.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Attendance/Punctuality - Is consistently at work and on time; Ensures work responsibilities are covered when absent; Arrives at meetings and appointments on time.
• Cost Consciousness - Works within approved budget; Develops and implements cost-saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Response to requests for service and assistance; Meets commitments.
• Dependability - Follows instructions, responds to management direction; Takes responsibility for own actions; Keeps commitments; Commits to long hours of work when necessary to reach goals; Completes tasks on time or notifies appropriate person with an alternate plan.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem-solving situations; Uses reason even when dealing with emotional topics.
• Professionalism - Tactfully approaches others; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in a timely manner; Strives to increase productivity; Works quickly.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others; views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.