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What is the role of a Mental Health Office Manager — New York City at Thriving Center Of Psych?

The Mental Health Office Manager — New York City position at Thriving Center Of Psych is a Full-time or part-time position opportunity in the Admin/Clerical/Secretarial field.

Where is this Mental Health Office Manager — New York City job located?

Midtown, New York, 10138, United States

What type of employment is offered for this Mental Health Office Manager — New York City role?

Full-time or part-time position

Mental Health Office Manager — New York City job near me in Midtown, New York at Thriving Center Of Psych | Jobs and Employment

Mental Health Office Manager New York City

About Thriving Center of Psychology: At Thriving Center of Psychology, we are committed to providing exceptional mental health services tailored to the unique needs of our clients. Our practice is known for its innovative approach to mental health care, integrating the latest research with compassionate, personalized therapy. We are looking to expand our team with passionate individuals who are dedicated to making a positive impact in the lives of those seeking psychological support.

Position Overview: Great mental health care begins with an experience that feels calm, professional, and human from the very first moment. As Office Manager for our 6 E. 39th St., New York City office, you'll be the person responsible for creating a welcoming, well-run environment where clients feel cared for and our clinicians can do their best work.

This position is M-F, 8:30am-4:30pm.

Key Responsibilities

Office Management:

Run daily operations: opening/closing procedures, waiting-area readiness, overall office presentation.
Keep the waiting area, clinical rooms, kitchen, restrooms, and common areas clean, organized, and professional.
Manage kitchen operations: coffee, water, supplies, fridge/dishwasher routines, presentable shared spaces.
Maintain a calm, private environment consistent with a behavioral health setting.
Greet clients and manage check-in/check-out with professionalism and discretion.
Maintain office supplies, inventory, clinical-room readiness (tissues, water, seating, lighting), and equipment.
Coordination with management on orders, issues, and escalation needs.

Facilities & Building Management:

Serve as primary liaison to building management and the landlord.
Submit, track, and follow building maintenance requests (HVAC, plumbing, electrical, repairs) and escalate as needed.
Coordinate with vendors: cleaning/janitorial, plant care, water/coffee service, equipment servicing.
Manage physical access: keys, fobs, alarm codes, building access for providers, staff, and vendors.
Receive, log, and distribute mail, packages, and deliveries.
Maintain awareness of building emergency procedures; keep required postings and safety equipment current.

Client Support:

Respond to client inquiries via phone, email, text, and internal systems.
Assist clients with scheduling changes, appointment logistics, and service questions.
Provide professional, empathetic communication.

Provider Support:

Support providers with operational needs: scheduling updates, documentation issues, and platform usage.
Assist providers with calendar management.
Respond to provider operational questions.

Qualifications:

Required

3–5 years in office management, front-desk, or administrative roles
Strong client-service and communication skills, written and verbal
Ability to create and maintain a welcoming, professional office environment
Ability to manage complex, fast-changing scheduling requests
Self-direction and sound judgment. Genuinely comfortable working independently as the sole on-site presence
Strong attention to detail and organizational skills
Familiarity with EHR systems, provider calendars, scheduling tools, and care workflows
Ability to multitask across phone, email, text, and internal systems
Problem-solving and conflict-resolution skills
Ability to manage urgent operational requests calmly and professionally
Discretion and a clear understanding of confidentiality and HIPAA in a clinical setting
Experience with vendor coordination and basic facilities-management

Preferred

Healthcare or behavioral health office experience
Experience opening or setting up a new/dedicated office
Working familiarity with HIPAA in day-to-day operations

Compensation and Benefits:

Our compensation is highly competitive and brings an opportunity for a signing bonus and yearly performance incentives!

$2,000 signing bonus
401k
Dental Insurance
Health Insurance
Vision Insurance
Flexible PTO

$33.65 - $38.46 an hour

Mental Health Office Manager — New York City in Midtown, New York at Thriving Center Of Psych

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