Senior Accounting and HR Administrator | Garrison Legal Search Firm in Washington, District of Columbia at Nonprofit HR

Essential Functions and Responsibilities

Accounting and Financial Management:

• Maintain QuickBooks file
• Manage Accounts Receivables by generating fee invoices to clients and recording bank deposits
• Manage Accounts Payables by entering vendor and expense invoices and compiling supporting documentation
• Download monthly statements and reconcile bank accounts, credit card and loan accounts each month
• Generate and prepare monthly Profit & Loss reports
• Generate and prepare weekly, monthly, and annual reports on fees, commissions, payroll, expenses, and placements
• Handle Owner requests for spreadsheets detailing financial metrics
• Create and sustain annual working budgets
• Manage and administer company bimonthly payroll complying with all tax laws in the DMV area
• Calculate commissions and Partner Distributions
• Process Owner (3) commissions to LLC’s and maintain QuickBooks file for each LLC and assist with tax preparation
• Prepare Quarterly Federal and State tax estimates for (3) LLC’s
• Generate annual W-2’s for all employees and 1099’s as required
• Process Monthly filing of DC sales tax, annual personal property filing, Unclaimed Property Report and US AIES Census, and bi-annual DCRA filing and business license
• Work in conjunction with outside accounting firm to prepare annual corporate tax returns
• Assist Chief Operating Officer (“COO”) in preparing for and running Year-End Partner Meeting
• Review all internal company Request for Invoices (RFI) for accuracy and completion
• Update Tracker with Placement information

Technology, AI & Adaptability:

• Leverage technology and automation solutions to improve efficiency, accuracy, reporting, and workflow effectiveness
• Use AI-enabled tools for data analysis, reporting, reconciliation, and administrative support while exercising sound judgment
• Apply appropriate confidentiality, ethical standards, and human oversight when using AI-assisted technologies
• Identify opportunities to modernize processes and recommend technology-driven improvements

Human Resources:

• Manage, evaluate and administer company benefits to include 401K, SmartBenefits, and Flexible Spending Accounts
• Maintain employee files and Paid Time Off (PTO)

Nonessential Functions and Responsibilities:

• Ability to work extended hours and weekends (rare) as necessary

Qualifications Required:

• Bachelor’s Degree preferably in Business Administration, Accounting or a similar field
• Strong proficiency in Outlook, Excel, and Word
• Experience working in QuickBooks or similar accounting software to include generating reports
• Experience working in CRM databases entering data
• Comfort using modern accounting, HR, payroll, and productivity technologies and the ability to quickly learn new systems
• Adaptable to evolving business needs, regulatory changes, and emerging technologies
• Demonstrate a continuous learning mindset and willingness to adopt new tools and practices as needed
• Strong interpersonal skills
• Excellent oral and written communication skills
• Ability to work autonomously but also as a strong collaborator and team player
• Strong organizational, multitasking, project and time management skills
• Good judgment and ability to maintain confidential information

Schedule and Location
This is a 30-hour/week, remote role. The base location is in Washington, DC. There will be a preference for those within a commuting distance as there will be an expectation of that person to come into the office a couple times/month.
The statements contained in this Position Description are not all-inclusive. Additional duties may be assigned, and requirements may vary from time to time.

Our Commitment to Diversity, Equity, Inclusion & Belonging

Nonprofit HR is committed to fostering and maintaining a work environment where diversity, equity, and inclusion (DEI) are fully integrated into everything we do for the benefit of our employees and the clients that we serve. To fully realize our goal, we prioritize our understanding of the complexities of DEI within our workforce to inform our approach to talent management. We believe that this guides how we do our work, advise our clients to operationalize DEI and position our content and educational opportunities help strengthen the talent management capacity of the social impact sector.

Continue reading our about our commitment at nonprofithr.com/deinow.