EXECUTIVE ASSISTANT in Tampa, Florida at Sims Crane and Equipment

Job Summary

The Executive Assistant to the CEO provides high-level administrative, organizational, and operational support to ensure the CEO's office functions efficiently. This role acts as a strategic partner, managing priorities, streamlining communications, and enabling the CEO to focus on organizational leadership and business objectives. The ideal candidate is resourceful, detail-oriented, discreet, and able to anticipate needs in a fast-paced environment

Key Responsibilities

• Strategic Support Partner: Act as the primary liaison between the CEO and internal and external stakeholders, ensuring clear, timely, and professional communication that supports effective information flow and relationship management. 
• Planning & Execution: Facilitate the planning and execution of Board of Directors meetings, executive sessions, and other high-level leadership gatherings, ensuring seamless coordination, timely communication, and logistical excellence. 
• Calendar & Communication Management: Schedule, reschedule, and confirm appointments, prepare agendas, and manage correspondence on behalf of the CEO. 
• Board & Leadership Support: Prepare meeting materials, compile reports, track action items, and follow up to ensure timely completion. 
• Project Coordination: Monitor and support strategic initiatives; conduct research and provide executive summaries to aid decision-making. 
• Travel & Event Planning: Arrange domestic and international travel, develop itineraries, and manage logistics for events and offsites. 
• Document & Presentation Preparation: Draft, proofread, and edit presentations, reports, and communications to ensure accuracy and impact. 
• Confidential Records Management: Maintain files, documents, and data in compliance with company policies and security standards

Qualifications

Skills:

• Demonstrated ability to manage multiple priorities in a fast-paced, dynamic environment. 
• Strong organizational skills with exceptional attention to detail. 
• Excellent verbal and written communication skills. 
• Proficient in Microsoft Office Suite, and virtual collaboration tools (e.g. Teams). 
• Proven track record of handling sensitive information with discretion and professionalism. 

Education & Experience:

• Bachelor’s degree in business administration, Communications, or related field and 5 years’ experience OR Associate’s degree in a Business Administration, Communications, or related field  and 7 years’ experience as a C level Executive Assistant OR 15 years’ experience as a C level Executive Assistant 
• Formal training or certification in executive administrative support, project management, or business communications is a plus. 
• Ongoing commitment to professional development in executive support best practices, technology tools, and organizational efficiency 
• High School Diploma or equivalent.
• Valid Driver's License.
• Must be legally authorized to work in the United States. 
• Must be able to read, speak, and understand English. 

Working Conditions

• Sims Crane & Equipment maintains a firm commitment to providing a safe and healthy work environment for its employees and quality services to its clients. Sims Crane & Equipment is a drug-free workplace. Must be able to pass a post-offer / pre-placement drug screen. Must also submit to a post-offer / pre-employment background report. 
• Work is performed in a standard office environment with prolonged periods of sitting at a desk and working on a computer. Subject to standing, walking, bending, reaching, stooping, and lifting objects up to 25 pounds at times.     

Disclaimer: An employee must be able to perform the essential functions of the job, with or without reasonable accommodation.  

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.

Sims Crane & Equipment is proud to be an Equal Opportunity Employer/Drug and Alcohol-Free Workplace. All qualified applicants will receive consideration for employment without regard to status as a protected veteran or a qualified individual with a disability, or other protected status, such as race, religion, color, national origin, sex, sexual orientation, gender identity or age.