Global Mobility & Mobilization Coordinator in Houston, Texas at KINETIC PRESSURE CONTROL

Workforce Planning & Resource Coordination

• Coordinate the deployment of Field Service Technicians, engineers, and operational personnel.
• Maintain personnel availability and rotation schedules.
• Assign personnel based on certifications, competencies, project requirements, and customer qualifications.
• Forecast staffing requirements with Operations and Project Management.
• Monitor technician utilization and availability.

Mobilization & Travel Coordination

• Coordinate domestic and international travel arrangements.
• Arrange flights, hotels, rental vehicles, helicopters, vessels, and other transportation.
• Develop and distribute mobilization packages.
• Coordinate last-minute travel changes and emergency mobilizations.
• Ensure personnel receive project documentation and travel instructions before departure.
• Coordinate shipment of tools, equipment, and project materials when required.

Global Mobility & Immigration

• Coordinate international travel documentation, including passports, visas, invitation letters, work permits, and customs documentation.
• Work with immigration counsel, travel providers, and international customers to facilitate legal entry into foreign countries.
• Maintain employee travel documentation and expiration records.
• Assist with international assignment logistics and relocations when required.
• Monitor country-specific travel and immigration requirements.
• Ensure compliance with company travel policies and applicable immigration regulations.

Offshore Compliance

Maintain personnel compliance records for:

• BOSIET
• HUET
• TWIC
• SafeGulf
• Medical certifications
• Drug testing
• Customer-specific training
• Offshore survival certifications
• Vaccinations and travel health requirements

Monitor certification expiration dates and coordinate renewals before mobilization.

Customer Coordination

• Receive customer mobilization requests.
• Coordinate personnel deployment schedules.
• Submit required customer onboarding documentation.
• Communicate travel itineraries and deployment status.
• Serve as the primary point of contact for mobilization logistics.
• Support customer audits related to personnel qualifications and mobilization.

Project Support

• Participate in project kickoff meetings.
• Coordinate mobilization schedules with Project Managers.
• Ensure personnel and equipment are available before project execution.
• Track personnel mobilization status throughout project lifecycles.
• Support demobilization planning upon project completion.

Documentation & Reporting

Maintain records including:

• Personnel deployment schedules
• Travel costs
• Visa status
• Passport expiration dates
• Certification expiration reports
• Technician utilization
• Offshore days
• Customer qualification matrices
• Mobilization KPIs

Prepare regular reports for Operations leadership.

Vendor Management

Coordinate with:

• Travel agencies
• Airlines
• Freight providers
• Immigration attorneys
• Relocation vendors
• Offshore training providers
• Medical providers
• Hotels
• Transportation vendors

Negotiate pricing and improve vendor performance where appropriate.

EDUCATION AND EXPERIENCE