Operations & Materials Coordinator in North Charleston, South Carolina at Mobile Fleet Inc

Rockland Custom Products is seeking a highly organized, resourceful Operations & Materials Coordinator to manage purchasing, inventory, material flow, and operational logistics for our growing manufacturing operation in North Charleston, South Carolina.
This position is responsible for ensuring that the materials, supplies, and resources necessary for production are available when needed, accurately tracked, and purchased efficiently.
The ideal candidate combines strong purchasing and inventory management experience with the ability to coordinate vendors, solve problems independently, and improve operational processes.
This is a hands-on position with significant responsibility and the opportunity to help establish the systems and procedures of a growing manufacturing operation.

Primary Responsibilities
-Procurement & Vendor Management
-Manage purchasing of raw materials, hardware, components, supplies, and other production requirements.
-Generate, track, and manage purchase orders through NetSuite.
-Establish and maintain relationships with suppliers and vendors.
-Negotiate pricing, lead times, and purchasing terms where appropriate.
-Obtain competitive quotes and identify opportunities to reduce purchasing costs.
-Monitor outstanding purchase orders and proactively address delays.
-Coordinate with production and design personnel to anticipate material requirements.
-Maintain accurate supplier information, pricing, and purchasing records.
-Execute routine purchasing decisions within established budgets and approval procedures.

Inventory & Materials Control
-Establish and maintain organized inventory management procedures.
-Maintain accurate inventory records within NetSuite.
-Coordinate physical inventory counts and regular cycle counts.
-Establish minimum stock levels and reorder points for frequently used materials.
-Monitor inventory availability and identify potential shortages before they interrupt production.
-Develop and maintain clearly identified material storage locations.
-Investigate and resolve discrepancies between physical inventory and system records.
-Work with production personnel to ensure materials are allocated to the appropriate jobs.
-Receiving, Shipping & Logistics
-Coordinate incoming material deliveries and outgoing shipments.
-Verify received materials against purchase orders and packing slips.
-Ensure accurate receiving transactions within NetSuite.
-Coordinate freight carriers, deliveries, and material transfers.
-Resolve shipping discrepancies, damaged materials, and vendor fulfillment issues.
-Maintain organized receiving and material staging areas.
-Support the movement of materials between facilities and vendors.

Operations Coordination
-Assist the Head of Operations with coordinating vendors, contractors, and operational projects.
-Obtain quotes, compare proposals, and coordinate purchasing of equipment and facility supplies.
-Maintain project schedules, action lists, and follow-up items.
-Coordinate with production, sales, and design teams to resolve operational bottlenecks.
-Identify opportunities to improve material handling, purchasing, and workflow efficiency.
-Support implementation of new operating procedures and systems.
-Take ownership of assigned projects from initial planning through completion.
NetSuite & Process Management
-Utilize NetSuite for purchasing, receiving, inventory management, and related transactions.
-Maintain accurate material, vendor, and inventory records.
-Assist with developing and implementing standardized purchasing and inventory procedures.
-Coordinate with accounting to resolve purchasing, receiving, and invoice discrepancies.
-Support accurate tracking of materials associated with production work orders.
-Identify opportunities to improve system utilization, reporting, and data accuracy.

Required Qualifications
-3–5 years of relevant experience in purchasing, procurement, inventory management, supply chain coordination, or manufacturing operations.
-Experience working with ERP or inventory management software.
-Strong organizational skills and attention to detail.
-Ability to manage multiple priorities and follow through independently.
-Experience coordinating with vendors, suppliers, and freight providers.
-Strong written and verbal communication skills.
-Proficiency with spreadsheets and general business software.
-Ability to work effectively with production personnel, management, and outside vendors.
-Strong problem-solving skills and the ability to work with minimal supervision.

Preferred Qualifications
-Experience with NetSuite.
-Background in manufacturing, woodworking, cabinetry, fabrication, or related industries.
-Experience establishing or improving inventory control systems.
-Familiarity with bills of materials, production work orders, and material requirements planning.
-Experience with vendor negotiations and purchasing cost analysis.
-Experience coordinating facility operations or operational improvement projects.

What Success Looks Like
The successful candidate will establish reliable purchasing and inventory processes that allow production to operate without unnecessary material shortages, purchasing delays, or inventory discrepancies.
They will develop a clear understanding of Rockland Custom Products’ materials, suppliers, and production requirements while becoming a dependable resource for operational coordination.
Most importantly, they will take ownership of problems, communicate effectively, and ensure that critical tasks are completed without requiring constant management intervention.

Health and Benefits
-Medical - ICHRA Contribution
-Dental
-Vision
-401k
-PTO
-Health Savings Account
-Voluntary Supplemental Coverage Option