Admin & Contracts Support Specialist in Huntsville, Alabama at Plasma Processes LLC

Administrative and Contract Support Specialist
This role uniquely combines rigorous federal contract compliance with front-office administrative management, requiring a candidate with an Associate degree, and at least 3 years of experience, and a strong familiarity with FAR/DFARS and ERP systems. We need a highly organized, self-motivated multitasker who works well in a fast-paced environment with a willingness to learn and grow with the company.
Duties: Directly support the Contracts Manager and Internal Management.
Administrative Duties:
• Provide administrative and accounting support, including invoice follow-up, receivables tracking, reconciliations, reporting, records, scheduling, purchasing, meetings, and company events.
• Support operational administration, document control, business continuity, visitor/facility systems, website content, process documentation, and audit readiness as assigned.
• Assist with special projects, process improvements, research, data analysis, and cross-functional initiatives.
• Coordinate customer and order-related activities with Operations, Engineering, Quality, Accounting, Purchasing, Shipping/Receiving, Contracts, and other departments.
• Assist with various audits, filings, registrations, and certifications.
• Variety of other administrative duties based on needs and demonstrated capability.

Contract Support Duties:
• Cursory review of all sales orders, Terms and Conditions, FARS clauses, and other contractual documents.
• Data entry of sales/purchase orders and maintenance of contractual data in ERP system.
• Preparation of government billings and financial reporting.
• Monitor internal contract life cycle with various business units to ensure fulfillment of contract requirements.
• Assist with contract closeout and records archival.
Qualifications:
• Associates degree required in Business Administration or a related field
• In-depth knowledge of procurement regulations, contract documents, and legal specifications (FAR/DFARS knowledge)
• Minimum 3-year experience in a similar role
• Proven administrative experience
• ERP or similar software experience
• Superb written and verbal communication skills
• Strong time-management skills and multitasking ability
• Proficient in Microsoft Office, with aptitude to learn new software and systems
• Solid interpersonal skills

Skills:
• Friendly, service-oriented personality
• Basic computer literacy skills
• Organizational skills
• Time-management skills
• Verbal and written communication skills
• Quick-learning and Critical-thinking skills
• Detail-oriented
• Teamwork and Interpersonal Skills

We require all employees to comply with all applicable laws, regulations, rules, and regulatory orders. Plasma Processes is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age, or any other characteristic or non-merit-based factor made unlawful by federal, state, or local laws.

This job description is intended to assist in complying with the Americans with Disabilities Act (ADA), which prohibits discrimination against qualified individuals with disabilities who, with or without “reasonable accommodation”, can perform the essential functions of the job. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.