Artist Booking Specialist in Scottsdale, Arizona at MUSIC SERVING THE WORD MINISTRIES

Organization: Music Serving the Word Ministries (MSW)

Location: Ravenscroft - 8445 E Hartford Dr, Scottsdale, AZ 85255

Job Type: Full-Time

Commute Style: Onsite

About MSW Ministries & Ravenscroft

Music Serving the Word exists for God. Our mission is to worship Him in spirit and in truth, using the gifts He’s given us to engage with our community and impact lives for the sake of His Kingdom. In doing so, we aim to spark human flourishing—bringing life, purpose, and hope to everyone we encounter. MSW team members strive to put their gifts and talents at the service of God in

everything they do.

MSW’s staff is a group of committed believers who pray with and for each other. www.msw.org.

Since opening in October 2021, our venue, the Ravenscroft, has featured dozens of world-renowned jazz artists in Ravenscroft Hall and Jazzbird Lounge and hosted thousands of jazz and music fans in unforgettable concert experiences. Resounding architecture, design, technology and artistic excellence are what make experiences at Ravenscroft unparalleled. https://theravenscroft.com.

Position Summary

The Artist Booking Specialist will report to the Director of Music at Music Serving the Word Ministries (MSW). This position will play a vital role in sourcing, booking, and managing talent for MSW programs and events in Ravenscroft Hall, the Jazzbird Lounge, and the Ravenscroft Recording Studio.

Duties and Responsibilities

Artist Booking & Coordination

• Serve as the primary point of contact for artists regarding bookings and scheduling for the Jazzbird Lounge, Ravenscroft Hall, and the Ravenscroft Recording Studio
• Design and implement a mutually beneficial experience for artists and MSW, and steward relationships with artists to further the credibility and notoriety of MSW and Ravenscroft
• Coordinate booking inquiries, availability, and confirmations
• Communicate clearly with artists regarding all operations, logistics, and marketing plans

Internal Coordination & Communication

• Partner with Operations, Finance, Productions, Facilities, and Program teams to ensure smooth execution
• Coordinate artists’ requirements including stageplots, equipment, rehearsals, and sound checks with MSW productions and facilities teams

Contracts & Documentation

• Prepare, coordinate, and manage artist contracts and agreements
• Seek legal counsel when needed and implement recommendations
• Track contract status, approvals, and signatures
• Maintain accurate booking information and plans in computer systems for current plans and records
• Provide reports on data

Music Licensing

• Complete quarterly reporting for Broadcast Music Inc. (BMI), American Society of Composers, Authors, and Publishers (ASCAP), and Global Music Rights (GMR)
• Support Recording Studio publishing, copyright, and licensing as needed

Oversight of Concert Series Directors

• Oversee concert series directors such as Selah Nights in the planning and execution of their programs
• Support the directors throughout the booking process and their communication with artists and agents
• Support the directors in internal communication with MSW Operations, Finance, Productions, Facilities, and Program teams to ensure smooth execution
• Support the directors in coordinating artists’ requirements including stageplots, equipment, rehearsals, and sound checks with MSW productions and facilities teams

Required Experience/Skills

Required:

• 2–5 years of experience in artist booking, scheduling, operations, music business, representation of artists as an agent, or a related role
• Strong communication and relationship management skills
• High attention to detail and follow-through
• Comfort managing multiple schedules and deadlines
• Experience working with contracts and agreements
• Experience in music, arts, media, or creative environments

Preferred

• Experience in music publishing, licensing, copyright
• Experience working in nonprofit or mission-driven organizations

Education

• High School Diploma or Equivalent
• Bachelor's Degree is preferred

Pay & Benefits Summary

• Full-Time Salaried position
• Medical, Dental and Vision Coverage
• 401(k) with Employer Contributions
• Paid Time Off

Disclaimer:

• Upon completion of the interview process, qualified and selected candidates may receive an offer of employment.
• All applicants will be required to pass a background check as part of the hiring process. Job offer is contingent upon successful results.
• As a dynamic organization, this role is subject to change and evolution. Responsibilities may be adjusted or expanded in alignment with organizational priorities, individual strengths, and operational requirements.