Accounting Operations and Financial Systems Manager in SeaTac, Washington at Northwest Kidney Centers

Position Title: Accounting Operations and Financial Systems Manager

Description

Range:$140,000.00 - $160,000.00 - $180,000.00

Northwest Kidney Centers seeks an Accounting Operations and Financial Systems Manager to support the Accounting team in a full-time, hybrid position (Burien, WA).

Shift:Full-time, Monday-Friday, On-site.

Purpose

The Accounting Operations and Financial Systems Manager serves as the first-level operational leader for accounting processes under the direction of the Controller. The position leads monthly and year-end close execution, accounting reconciliations, financial statement preparation, audit coordination, accounting-control implementation, restricted-fund and grant-accounting administration, accounting procedures, and assigned General Ledger staff.

The position also serves as the lead Finance subject matter expert and functional business owner for the accounting portion of Workday and related financial systems. Functional business ownership includes accountability for accounting business processes, functional requirements, accounting outcomes, controls, data quality, and the accounting-team user experience. The position maintains thorough functional knowledge of the systems and provides ongoing requirements, insights, functional issue analysis, and improvement recommendations to Information Technology.

Duties

Accounting Operations and CloseLeadership

• Lead and coordinate monthly, quarterly, and year-end accounting close activities under the direction of the Controller, including establishing timelines, assigning accounting deliverables, reviewing completed work, resolving routine accounting issues, and escalating significant matters.
• Lead the accounting reconciliation process; establish reconciliation standards and timelines; review complex or higher-risk reconciliations; monitor unresolved items; and ensure material discrepancies are escalated to the Controller.
• Review and approve complex or higher-risk journal entries, accruals, allocations, and accounting adjustments within delegated authority and provide technical guidance regarding appropriate accounting treatment.
• Coordinate accounting activities with Accounts Payable, Payroll, Finance, Revenue Cycle, and other functions to support complete and timely close results.
• Monitor the integrity of general-ledger data and resolve or escalate accounting issues affecting financial reporting.

Financial Reporting and Analysis

• Lead preparation and review of recurring accounting-based financial reports, financial statements, supporting schedules, and related analyses for review and approval by the Controller.
• Review financial statement accounts and analyses, identify unusual trends or errors, and coordinate corrective action.
• Coordinate accounting documentation supporting management reporting and external financial reporting requirements.
• Provide accounting guidance to staff and business partners regarding financial-reporting requirements and appropriate accounting treatment.

Audit, Regulatory Reporting, and Compliance

• Coordinate day-to-day accounting audit activities at the direction of the Controller, including maintaining the accounting request list, assigning schedules, reviewing supporting documentation, resolving routine audit questions, and escalating significant findings or accounting matters.
• Coordinate and review accounting schedules and supporting information for IRS Form 990 and other assigned regulatory filings before submission to the Controller or designated external advisor.
• Support the Controller as the primary internal accounting contact for external auditors and other accounting-related review activities.
• Lead accounting administration and review for restricted funds and assigned grants, including accounting treatment, coding requirements, reporting support, reconciliation standards, and coordination of compliance-related accounting information.

Internal Controls, Policies, and Procedures

• Lead implementation and monitoring of accounting controls, evaluate control effectiveness, recommend improvements to the Controller, and coordinate corrective actions within accounting operations.
• Develop, maintain, and recommend accounting procedures, close instructions, reconciliation standards, and accounting-process documentation for approval by the Controller.
• Monitor adherence to approved accounting policies and procedures and escalate material exceptions or control concerns.
• Lead accounting-process improvement initiatives affecting close, reconciliations, reporting, controls, and documentation.

Workday Financial Systems Ownership, Automation, and AI

• Serve as the lead Finance subject matter expert and functional business owner for the accounting portion of Workday Financials and other assigned financial systems, with responsibility for accounting business processes, functional requirements, accounting outcomes, controls, data quality, and the accounting-team user experience.
• Maintain thorough functional knowledge of Workday Financials and related accounting technologies and provide ongoing accounting requirements, process insights, user feedback, and functional guidance to Information Technology, project teams, implementation partners, and vendors.
• Translate accounting requirements and user needs into documented functional business requirements. Partner with Information Technology on system design, configuration, data mapping, Worktags, workflows, reporting solutions, integrations, releases, and enhancements; review and validate proposed technical solutions from an accounting perspective.
• Lead accounting functional testing and user-acceptance testing; define accounting test scenarios and expected outcomes; validate accounting results, reports, controls, workflows, and user experience; document functional defects and business impacts; and provide accounting-readiness recommendations. Partner with the IT Project Manager on overall testing coordination, deployment readiness, cutover, and implementation schedules.
• Perform functional analysis of accounting-system issues by reproducing and documenting issues, assessing accounting and business impacts, recording expected system behavior, and validating corrections. Partner with the IT Solutions Analyst on technical troubleshooting, root-cause analysis, vendor escalation, and technical resolution.
• Identify, research, and evaluate opportunities to use automation and AI within accounting processes; define functional requirements and expected outcomes; assess accounting, control, data, and user impacts; participate in implementation and testing; and monitor effectiveness after deployment. Information Technology retains responsibility for technical design, development, configuration, administration, integration, and deployment of automation and AI solutions.
• Own the accounting-team functional user experience by defining user needs, developing accounting process documentation and job aids, providing accounting-process training, gathering feedback, and supporting adoption. Partner with the IT Project Manager on coordinated change management, training plans, communications, readiness, and adoption tracking, and with the IT Solutions Analyst on technical guidance and application support.
• Lead finance identification, prioritization, and validation of accounting-related optimization opportunities. Maintain an accounting improvement backlog and recommend priorities to the Controller and appropriate governance groups. Partner with the IT Project Manager on project-based delivery and with the IT Solutions Analyst on technical solution design and support.
• Monitor accounting-process effectiveness and accounting-user feedback after implementation; identify recurring functional issues, control gaps, reporting needs, and manual workarounds; document business impacts and desired outcomes; partner with IT on resolution; and validate that delivered changes meet accounting requirements.

Leadership and Collaboration

• Directly lead and supervise assigned General Ledger and accounting staff; establish work priorities, review performance, support staff development, and promote cross-training and continuity.
• Provide accounting guidance to the Accounts Payable Manager regarding close, general-ledger, reporting, audit, control, and Workday requirements while respecting the Accounts Payable Managers ownership of daily AP operations and staff.
• Partner with the Director of Finance on finance-wide planning, reporting, process-improvement, and automation initiatives while maintaining defined accounting and FP&A accountabilities.
• Escalate significant accounting judgments, policy exceptions, control deficiencies, system concerns, or reporting matters to the Controller.

Requirements

• Bachelor's degree in Accounting, Finance, or a related field required.
• Seven or more years of progressively responsible accounting experience, including at least three years of leadership or supervisory experience.
• Strong knowledge of GAAP, general ledger accounting, financial reporting, account reconciliations, close processes, and internal controls.
• Experience supporting external audits and preparing financial statements and audit schedules.
• Demonstrated advanced, hands-on experience using and supporting enterprise financial systems such as Workday, Oracle, Infor, Lawson, NetSuite, or a comparable ERP platform; Workday Financials experience strongly preferred.
• Experience serving as an accounting functional lead or business owner by translating accounting and user requirements into system processes, testing scenarios, reporting solutions, control expectations, issue resolution, and ongoing enhancements.
• Experience researching, implementing, troubleshooting, monitoring, or maintaining workflow automation, AI-enabled tools, data solutions, or other accounting technologies.
• Advanced Excel and financial data analysis skills.
• Nonprofit and/or healthcare accounting experience preferred.
• CPA or CMA preferred.

Learn more about us,NKC on YouTube

Benefit offerings for eligible employees (.6-1.0 FTE):

• Choice of 3 medical insurance plans:Premera Blue Cross (HDHP, Low Option PPO, High Option PPO)
• Delta Dental& Vision Services Plan
• 401 Retirement Plan, Employer Match dollar for dollar up to 4% of your wages and an additional 1% Discretionary Match
• Disability benefits: Short-term & Long-term Plans
• Life & AD&D Plans
• Tuition Reimbursement of up to $4,000 annually
• Employee Assistance Program
• Employee Scholarship Program
• Flexible Spending & Health Savings Accounts
• 100% employer subsidized Commute/Transit Benefits available
• Paid Time Off (PTO) includes personal time off and holidays. Employees may earn up to 192 hours of PTO in their first year.
• Paid Sick Time (PST) - Employees will earn 1 hour for every 30 eligible hours of work.

Founded in 1962 as the worlds first outpatient dialysis provider, Northwest Kidney Centers operates 19 dialysis clinics across the Puget Sound region in addition to hospital-based services and a large home-based dialysis program. We are a not-for-profit, community-based organization and consistently rank among the top dialysis providers in the United States in quality of care, patient outcomes and transplant rates.

At Northwest Kidney Centers, teamwork, integrity, respect, excellence and stewardship guide our approach to how we work. We differentiate ourselves by our patient centered approach and active commitment to advancing kidney research and dialysis innovation. Key to our success is the compassion and expertise of our dedicated team of staff that care for those we serve.

Equal Employment Opportunity
Northwest Kidney Center is an equal employment opportunity employer. Every employee has the right to work in surroundings that are free from all forms of unlawful discrimination. NKC will not engage in or tolerate any discrimination in the workplace prohibited by local, state, or federal law. Specifically, no employee will be discriminated against on the basis of their race (including physical characteristics historically associated with race, such as hairstyle or hair type), sex/gender, religion/creed, pregnancy, age, physical or mental disability, marital status, national origin, citizenship, immigration status, genetics/genetic markers, military or veteran status, sexual orientation, including gender expression or identity, actual or perceived victims of domestic violence, sexual assault, or stalking, or any other characteristic protected by applicable federal, state or local law.

Preboarding Requirements:At Northwest Kidney Centers, we are committed to maintaining a safe work environment for all employees and patients. As part of our hiring process, we conduct pre-employment background checks, drug screenings (we do not test for THC), employment verification and references, which are contingent to be hired on with NKC. These checks ensure we are in compliance with regulatory requirements and uphold our standards of safety, excellence, stewardship, and integrity. We value transparency and respect your privacy; any information obtained during these screenings will be handled with the utmost confidentiality. Should you have any questions regarding this process, please feel free to reach out to our People Team.

Please note:To protect our vulnerable patient population and our workforce, NKC strongly encourages all staff to receive the COVID-19 vaccine.