Event Planning Manager in San Antonio, Texas at Zachry

Who We Are

Based in San Antonio, Texas, Zachry Hotels is a proven leader in the development, management and ownership of hospitality assets. At Zachry Hotels, we are passionate about hospitality and surround ourselves with team members who share that same passion. Our tenure in the hospitality and hotel industry has provided us the knowledge and key relationships for success in hotel management, operation, and development. We take care of our clients, business partners and each other as family, within a culture of service and accountability, where we do the right thing because it is the right thing to do.

Together We Can Do Great Things® Every Person Matters® This Is More Than A Job®

The Monarch San Antonio – A Legacy of Service and Sophistication

The Monarch San Antonio, Curio Collection by Hilton, is a 200-room, 17-story boutique hotel located in the vibrant Hemisfair District of downtown San Antonio. Designed as a destination in itself, the property features thoughtfully curated meeting and event venues—including the iconic La Mariposa sculpture pavilion—a full-service spa, five distinct food and beverage concepts, a rooftop restaurant and bar, and a separate rooftop pool overlooking the city.

Steps from the River Walk and The Alamo, The Monarch is more than a place to stay. It is a place to belong, to connect, and to be inspired.

Our purpose is expressed through service—gracious, genuine, and unforgettable. Rooted in the traditions of San Antonio and elevated by modern elegance, every detail and every interaction reflects our commitment to hospitality at its highest level.

We are building a team of passionate, service-driven professionals dedicated to creating exceptional moments and lasting impressions for every guest who walks through our doors. If you are inspired by excellence and motivated by purpose, The Monarch San Antonio is where your talent can truly shine.

Position Overview

To execute the event planning function of catering and group events according to hotel guidelines in collaboration with the operations team. This role delivers highly customized, luxury event experiences that drive exceptional guest satisfaction, optimized profitability, and long-term client loyalty.

What You'll Do

Event Planning & Execution

• Plan, detail, and execute meetings, catering events, and group functions, including space requirements, timelines, menus, décor, and equipment.
• Serve as the primary liaison between clients and hotel departments to ensure seamless event delivery.
• Conduct site inspections and visually inspect meeting rooms and event spaces to ensure accuracy against BEOs.
• Service high-end VIP groups and complex events with a focus on personalization and excellence.

Collaboration & Service Standards

• Partner closely with the Director of Events, Sales leadership, and Operations to deliver high-impact luxury events.
• Ensure consistent service standards through process reviews and on-site execution oversight.
• Collaborate with culinary teams to support creative menu development and customized experiences.
• Integrate current trends in event design and guest experience.

Revenue & Contract Management

• Maximize revenue and control expenses through accurate forecasting, upselling, and room block management.
• Uphold and manage the terms and conditions of catering and event contracts.
• Support pricing strategies and menu offerings to drive profitability and creativity.

Leadership & Professionalism

• Demonstrate positive leadership behaviors that support teamwork, accountability, and service excellence.
• Communicate clearly and professionally with clients, vendors, and internal teams.
• Maintain flexibility to support business needs, including evenings, weekends, and holidays.

What You'll Bring

Required Education

• High School Diploma or equivalent required.

Preferred Education

• Four-year college degree preferred.

Preferred Experience

• Experience in a luxury hotel or resort environment preferred.
• Minimum of 2 years of catering sales experience preferred.
• Minimum of 2 years of event planning experience preferred.
• Prior experience leading or coordinating complex events preferred.

Required Skills and Abilities

• Strong organizational skills with the ability to manage multiple, complex programs.
• Excellent communication and client-facing skills.
• Strong attention to detail with the ability to interpret contracts, BEOs, and event data.
• Working knowledge of event systems and tools such as Delphi, Excel, and Word.
• Solid food and beverage knowledge with the ability to collaborate on creative menus.

Zachry Hotels offers an industry leading benefits package for our employees and their families.

• Medical, Dental, Vision and Life Insurance
• 401K, Paid Leave and Bonus Program
• Company-paid short-term and long-term disability insurance
• Employee assistance program
• Tuition Reimbursement
• And many more

We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.

Notice to Staffing Agencies

Zachry Hotels (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry, including unsolicited resumes sent to a Zachry mailing address or email address, directly to Zachry employees, or to Zachry's resume database will be considered Zachry property. Zachry will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Zachry will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Zachry's recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such an agreement in place. Agency agreements will only be valid if in writing and signed by Zachry's Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.