Quality & Compliance Coordinator in Southport, Manitoba at Southport Aerospace Centre Inc

Reporting to the Director, Strategic Partnerships, the Quality and Compliance Coordinator is responsible for owning and maintaining the organization’s quality management and compliance framework. This role ensures that quality systems, contractual obligations, reporting requirements, and regulatory standards are consistently met. Acting as the organization’s central point of accountability for quality and compliance, the Manager oversees documentation, monitoring, and reporting processes, identifies risks, and supports continuous improvement to ensure organizational obligations are met efficiently and effectively.

• Own, maintain, and continuously improve the organization’s Quality Management System (QMS).
• Ensure quality standards, procedures, and controls are documented, current, and consistently applied.
• Coordinate quality reviews, internal assessments, and readiness for audits or external reviews as required.
• Monitor adherence to quality standards and identify gaps, risks, or trends requiring corrective action.

• Ensure organizational compliance with applicable regulatory, funding, and contractual requirements.
• Maintain awareness of relevant regulatory and compliance obligations and translate them into practical internal controls and processes.
• Act as a point of contact for compliance-related inquiries, reviews, or information requests.
• Identify, document, and escalate compliance risks and support the development of mitigation strategies.

• Own and oversee Statements of Work (SOWs) and associated quality and compliance requirements.
• Monitor deliverables, reporting obligations, and timelines tied to contracts and funding agreements.
• Ensure documentation and reporting meet contractual standards and audit expectations.
• Collaborate with internal stakeholders to ensure obligations are clearly understood and met.

• Coordinate and produce quality, compliance, and regulatory reports as required by internal leadership, funders, or regulators.
• Ensure reporting is accurate, complete, timely, and supported by appropriate documentation and evidence.
• Maintain organized records to support audits, reviews, and ongoing compliance assurance.

• Support organizational risk management by identifying quality and compliance risks and tracking mitigation actions.
• Recommend improvements to systems, processes, and controls to enhance effectiveness and sustainability.
• Develop tools, templates, and guidance to support consistent application of quality and compliance requirements across the organization.

• Work closely with operations, finance, leadership, and other internal partners to embed quality and compliance into day-to-day workflows.
• Provide guidance and support to staff on quality and compliance expectations, processes, and documentation.
• Contribute to a culture of accountability, quality, and continuous improvement.
• Other Duties as assigned.

• Post-secondary education in quality management, compliance, business administration, public administration, or a related field, or an equivalent combination of education and experience.

• 5+ years of experience in quality management, compliance, governance, or a related administrative or operational role.
• Experience working with quality systems, regulatory or funding compliance, contracts, or reporting requirements.
• Experience supporting audits, reviews, or external reporting is an asset.Knowledge, Skills, and Abilities

• Strong understanding of quality management systems and compliance frameworks.
• High attention to detail and strong documentation and record-keeping skills.
• Ability to interpret requirements and translate them into practical processes.
• Strong organizational, planning, and prioritization skills.
• Excellent written communication skills, particularly for reports and formal documentation.
• Ability to work independently while collaborating effectively across teams.
• Sound judgment and comfort identifying and escalating risk or non-compliance.