Self Determination Program (SDP) Vendor Payment Specialist at San Gabriel/Pomona Regional Center – Pomona, California

The Organization

San Gabriel/Pomona Regional Center (SG/PRC) is a private, nonprofit agency contracted with the California Department of Developmental Services (DDS) to provide services and supports to individuals with intellectual and developmental disabilities. We proudly serve 30 cities across the Foothill, Pomona, and El Monte Health Districts within Los Angeles County. Our services span the full lifespan—from infants and toddlers, school-age children, and transition-age youth to adults and aging adults. At SG/PRC, our work is guided by compassion, collaboration, integrity, and a shared commitment to making a meaningful difference in the lives of the individuals and families we serve.

Position Description

Under the direction of the Fiscal Services Manager, the SDP Vendor Payment Specialist collaborates closely with case management staff providing SDP services, ensuring efficient and timely processing of accounts payable functions. This role offers the opportunity to contribute to streamlining internal procedures and policies, bringing innovative ideas to enhance service delivery and response times.

Essential Job Functions

• Participate in weekly SDP Clinic meetings as needed to support program activities.
• Interact effectively with Financial Management Service (FMS) providers.
• Ensure compliance of agency standards, policies, procedures across all activities.
• Maintain effective SDP email communication and provide solutions in a timely manner.
• Attend bi-weekly SDP planning meetings, monthly SDP DDS meetings, and SDP & FMS monthly meetings.
• Conduct SDP trainings for Service Coordinators (SC) and Managers, as needed.
• Serve as a representative to community agencies, including participating in meetings with DDS and other stakeholders.
• Review and reconcile invoices for payment, ensuring supporting documentation is complete and accurate.
• Input and batch invoices for payment.
• Process electronic fund transfers, and checks.
• Code and input purchase authorizations into the system.
• Manage the emailing of large volumes of documents securely and efficiently.
• Receive all vendor inquiries regarding accounts payable issues and facilitate resolution of issues.
• Perform additional duties that support departmental and organizational goals.

Employment Standards

• High School Diploma required.
• Bachelor's degree in accounting, finance, or a related field preferred.
• Minimum of three years' experience in accounts payable or general booking on a computerized system, or any combination of training and experience that could provide the desired knowledge and abilities.

Knowledge and Abilities

• Knowledge of accounting terminology, practices, procedures, and electronic data processing related to accounting functions.
• Ability to understand and analyze the relationships among accounting records and documents to reconcile discrepancies within the system.
• Proficiency in Microsoft Office Suite and familiarity with electronic deposit systems.
• Effective communication skills, both written and verbal.
• Ability to interpret and apply governmental regulations, as well as the Regional Center's policies and procedures.
• Ability to operate office equipment including computer terminals and 10-key calculators efficiently.
• Knowledge of payment processing, check handling, and audit documentation procedures.
• Excellent organizational and time management skills.
• Knowledge of internal controls and procedures related to accounts payable and financial compliance.
• Strong attention to detail and accuracy in handling financial transactions.
• Ability to pass an alpha and numerical assessment.
• Ability to work independently and collaboratively with a team.

Other Essential Requirements

• Employees using a private vehicle for agency purposes must maintain a valid driver’s license, and minimum insurance coverage.

Physical Demands & Work Environment

• 100% of the work is in an office environment.
• Occasional walking and standing to attend and participate in office meetings and trainings.
• Ability to sit for extended periods and operate a computer.
• Clear verbal communication in person and by phone.
• Occasional lifting, pushing, or pulling of items up to 25 pounds.
• Adequate visual acuity to read documents, use a computer monitor for prolonged periods, and review detailed information.
• 100% of the work time occurs in a typical office setting with standard lighting, temperature, and moderate noise levels.
• Employees are expected to follow safe and ergonomic work practices.

Reasonable accommodation may be provided to enable individuals with disabilities to perform essential job functions.

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