Capital Construction Administrator - Alfred State College at Alfred State College – Alfred, New York

Alfred State College
Title: Capital Construction Administrator - Alfred State College

Location: Alfred, NY Category: Professional Bargaining Unit - UUP Posted On: Tue Mar 3 2026 Job Description:

Capital Construction Administrator

Under the supervision of the Director of Capital Construction, the Capital Construction Administrator oversees procurement, contract administration, financial coordination, and administrative operations for construction, capital improvement, and professional design service projects across the State University of New York (SUNY) system.

This position serves as SUNY's subject matter expert for construction procurement and contract administration, ensuring full compliance with SUNY policies, New York State Finance Law, Department of Labor requirements, MWBE/SDVOB regulations, and other governing statutes. The Administrator manages the full procurement lifecycle from planning and solicitation through contract execution, financial oversight, and project closeout while supporting campus and system stakeholders in securing qualified contractors, architects/engineers, and consultants.

Duties and Responsibilities

Solicitation & Contract Administration

• Develops and administers Invitations for Bids (IFB), Requests for Proposals (RFP), and Requests for Qualifications (RFQ) for construction and capital projects.
• Prepares and administers sealed bid packages and manages public bid openings in accordance with statutory requirements.
• Coordinates pre-bid/pre-proposal meetings, vendor communications, addenda, advertisements, and formal inquiries.
• Establishes and manages evaluation and selection committees to ensure compliance with scoring and procurement procedures.
• Drafts, reviews, negotiates, and routes contracts, amendments, change orders, work authorizations, and term agreements.
• Manages construction contracts from award through execution, including submissions to SUNY Office of General Counsel (OGC), Attorney General (AG), and Office of the State Comptroller (OSC).
• Interfaces with SUNY OGC, AG, and OSC to address questions and facilitate timely contract approvals.
• Reviews insurance certificates, bonds, vendor responsibility documentation, and other compliance materials.
• Ensures all solicitations and contracts include appropriate bonding, insurance, MWBE/SDVOB participation goals, and statutory requirements.
• Administers multiple contracts concurrently and supports post-award activities and project closeout.

Procurement & Financial Management

• Manages all financial aspects of capital projects, including purchase orders (POs), purchase requests (PRs), owner-direct purchases, reimbursements, invoicing, and accounts reconciliation.
• Conducts budgeting, forecasting, and monitoring of project and operational budgets.
• Evaluates project financial health and performs ongoing review of capital accounts to ensure accurate allocation of expenditures.
• Ensures timely and accurate processing of accounts payable, billing, and payments.
• Develops and maintains comprehensive written procedures governing procurement, contracting, change orders, field orders, payments, monitoring, and closeout.
• Prepares procurement reports, financial tracking tools, performance metrics, and related correspondence.

Project Coordination & Construction Support

• Collaborates with Project Managers, Facilities teams, campus administrators, and consultants to align procurement and financial timelines with project schedules.
• Provides milestone tracking, procurement schedules, and regular status updates to leadership.
• Ensures construction contracts are performed in accordance with SUNY and SUCF policies and procedures.
• Ensures compliance with MWBE/SDVOB utilization programs and evaluates waiver requests when necessary.
• Establishes and maintains term contracts for consulting, design, and construction services.
• Liaises with administrative offices to promote effective interdepartmental cooperation.
• Documents project-specific communications and maintains accurate record-keeping systems.
• Prepares meeting agendas, supporting documents, and meeting minutes.

Process Improvement, Compliance & Stakeholder Support

• Serves as a resource to SUNY departments and external vendors on construction procurement best practices and procedures.
• Reviews and updates procurement templates, policies, and procedural manuals to ensure continuous improvement and compliance.
• Develops policy and procedural recommendations to enhance efficiency and strengthen internal controls.
• Ensures adherence to New York State procurement statutes, Department of Labor requirements, and SUNY standards.
• Supports issue resolution and maintains consistent communication with internal and external stakeholders.

Reporting & Administrative Responsibilities

• Maintains comprehensive record-keeping systems and documentation of all procurement and contract activities.
• Prepares reports and correspondence associated with construction projects.
• Attends professional development activities and training to maintain current knowledge of construction and procurement regulations.
• Performs related duties and special projects as assigned, including assisting in other functional areas to balance workload demands.

Job Requirements:

Required Qualifications

• Bachelor's degree in Business Administration, Public Administration, Construction Management, Supply Chain Management, or a related field; or six (6) years of progressively responsible experience in construction administration, public procurement, capital project accounting, or budgeting.
• Knowledge of public procurement practices, construction contracting requirements, and applicable New York State regulations.
• Strong analytical, organizational, financial, and communication skills

Preferred Qualifications

• Professional certifications such as:
• Certified Professional Contracts Manager (CPCM)
• Certified Construction Contract Administrator (CCCA)
• Certified Construction Manager (CCM)
• Experience with New York State contracting requirements, SUNY procedures, or other public sector construction procurement.
• Familiarity with MWBE/SDVOB compliance requirements and vendor responsibility processes.

Additional Information

• A valid New York State Driver's License may be required depending on assignment.
• Occasional travel within New York State may be required.
• The Capital Construction Administrator will report directly to the Director of Capital Construction and shall perform other duties as assigned, including working in other functional areas to cover absences or relief, to equalize peak work periods or otherwise to balance the workload.

Visa sponsorship is not available for this position. If you currently need sponsorship or will need it in the future to maintain employment authorization, you do not meet eligibility requirements. Additionally, please note that Alfred State College is not an E-Verify employer.

Additional Information:

The salary for this position starts at $60,000 and is commensurate with education and experience. Employees are also offered EXCEPTIONAL BENEFITS! We offer extensive healthcare and retirement options, including the opportunity for a pension. Furthermore, we prioritize a harmonious integration of work, personal life, and academic endeavors to support your overall work-life balance and effectiveness.

Benefits options include:

Health Insurance:

• Cost effective health insurance premiums with 73% to 88% covered by the employer.
• PPO or HMO option for personalized healthcare solutions.
• Exceptional fertility benefits available.
• Accumulated sick leave can cover a health insurance premium in retirement.

Dental and Vision:

• No cost dental and vision benefits for employees and eligible dependents.

Educational Support:

• Tuition benefits to invest in your continuous learning and professional development.

Paid Time Off:

• New employees are eligible for up to an impressive 22 vacation and 13 paid sick days per year, increasing with years of service.
• Up to 13 paid holidays annually
• Paid parental leave

Retirement Plans:

• Various retirement options, including a defined benefits (pension) plan. With the pension, retired employees receive a defined monthly income for the rest of their life.
• Additional pre- and post- tax voluntary retirement savings options are available.

Our comprehensive compensation and benefits package are designed to exceed your expectations, affirming our dedication to your overall well-being and professional growth.

Non-Discrimination Notice

Alfred State College hereby advises students, parents, employees, and the general public that it offers employment and educational opportunities, including career and technical educational opportunities, without regard to an individual's race, color, national origin, religion, creed, age, disability, sex, gender identity, gender expression, sexual orientation, familial status, marital status, pregnancy, predisposing genetic characteristics, military status, domestic violence victim status, or criminal conviction. Employees, students, applicants, or other members of the college community (including but not limited to vendors, visitors, and guests) may not be subjected to harassment that is prohibited by law or treated adversely or retaliated against based upon a protected characteristic.

Alfred State policy is in accordance with federal and state laws and regulations prohibiting discrimination and harassment. These laws include the Americans with Disabilities Act (ADA), Section 504 of the Rehabilitation Act of 1973, Title IX of the Education Amendments of 1972, Title VII of the Civil Rights Act of 1964 as Amended by the Equal Employment Opportunity Act of 1972, and the New York State Human Rights Law. These laws prohibit discrimination and harassment, including sexual harassment and sexual violence.

Grievance procedures are available to interested persons by contacting either of the compliance officers/coordinators listed below. Inquiries regarding the application of Title IX and other laws, regulations, and policies prohibiting discrimination may be directed to:

Angela Koskoff
Chief Diversity Officer
Alfred State College
10 Upper College Drive
Alfred, NY 14802
cdo@alfredstate.edu
Phone 607-587-4025

If you would like to receive the combined Annual Security and Fire Safety Report which contains this information, you can stop in and request one at the University Police Department, located in the TG House on Lower College Drive or request a copy by calling the University Police at 607-587-3999. This report is available on the college's website at: http://www.alfredstate.edu/university-police/annual-security-and-fire-safety-report