Project Coordinator at CONTRACTORS CAPITAL SOLUTIONS LLC – Scottsdale, Arizona

Take Control of Complex Projects Join Contractors Capital Solutions LLC as a Project Coordinator!

Position Title: Project Coordinator

Company Name: Contractors Capital Solutions LLC

Salary Range: $60,000$80,000 per year, plus year-end bonus

Employment Type: Full-Time

Location: Scottsdale, AZ

Industry: Construction Services

Job Overview

Contractors Capital Solutions (CCS) is seeking a detail-oriented and highly organized Project Coordinator to support the Project Management team. This full-time, on-site role will focus on cost control, vendor coordination, and compliance across commercial, government, industrial, and union construction projects. As a key part of our operations, youll be responsible for ensuring financial accuracy, documentation integrity, and vendor compliance in a fast-paced and collaborative environment.

Who We Are

CCS is not your average construction firm. We bridge construction and finance to deliver smart, out-of-the-box solutions to small and mid-sized contractors. Our team combines decades of industry expertise with a passion for solving real-world challenges. With projects spanning commercial, government, industrial, and data center work, we offer a wide scope of experience and the opportunity to grow in a dynamic setting.

Learn more at teamccs.com.

Key Responsibilities

• Subcontractor & Vendor Coordination
• Set up and maintain subcontract records
• Communicate with subcontractors and vendors regarding compliance and payments
• Track committed costs vs. budget, including change orders and supporting documentation
• Insurance, Waivers & Compliance
• Review and track Certificates of Insurance (COIs)
• Verify endorsements and coverage
• Handle lien waivers and preliminary notices
• Monitor compliance for payment release and retainage
• Cost & Billing Support
• Review subcontractor pay applications
• Match invoices to contracts, pay apps, and approvals
• Support progress billing with documentation and change order tracking
• Verify cost codes and job phases
• Project Documentation & Systems
• Maintain document control and contract records
• Use financial/document management software (e.g., Procore or similar)
• Utilize PDF review and markup tools
• Provide basic job cost reporting support
• Coordination & Organization
• Track high volumes of tasks across multiple projects
• Meet deadlines for pay applications and compliance requirements
• Follow up on missing or incorrect documentation
• Communicate with Project Managers, accounting, and vendors to ensure smooth workflow

Qualifications

• 1-5 years of experience in project coordination, construction accounting, or related roles
• Associates degree preferred
• Strong understanding of construction cost tracking and subcontractor/vendor management
• Exceptional organizational and communication skills
• Proficiency with construction software such as Procore and standard PDF editing tools
• Detail-oriented with a proactive, deadline-driven mindset

Benefits

• Medical and Dental Insurance
• Paid Time Off (Holidays, Vacation, Sick Days)
• Paid Training and Certifications
• Annual Company Trips and Team Events
• Bi-Weekly Pay Cycle
• Year-End Bonus Eligibility
• Mileage Reimbursement
• Employee Rewards and Prizes
• Charitable Giving and Company-Aligned Causes

Schedule

• Full-Time, Monday to Friday

Location

• This is an on-site position based at the CCS office.

We are proud to be an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other legally protected status.

A background check will be completed as part of the onboarding process, in compliance with applicable laws.

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