HR Payroll & Benefits Specialist at Aalberts Surface Technologies AA LLC – Lansing, Michigan

The Payroll & Benefits Specialist supports the organization in several areas of payroll, benefits and human resources including administering employee records, ensuring compliance with laws and regulations, and responsible for processing payroll for the company.

ESSENTIAL FUNCTION(S) OF THE POSITION:

The duties listed below are specific duties and tasks that someone in this position must accomplish (i.e. why the job exists). These are the core responsibilities of the position and cannot be modified or eliminated.

Payroll

· Complete payroll processing according to company policies and procedures, and applicable wage and hour laws

· Ensure all payroll updates including new hires, garnishments, terminations, resignations, leaves of absences, wage rate updates,

address changes, and name changes are accurate and timely

· Balance, reconcile, and manage recordkeeping

· Respond to garnishment / withholding / benefits notices from Friend of the Court, etc.

· Confirm accuracy of annual W-2 and 1095 statements and oversee distribution to employees

Recruitment

· Prepare offer letters for production employees

· Manage new employees through background check process

· Main contact for pre-employment screening

· Track and monitor pre-employment drug test and physicals and maintain in Medical folder.

· Monitor and coordinate (approve) new hire’s start date.

· Set up new hires in Paylocity’s Onboarding platform prior to their start date

· Move all new hires from Onboarding platform into Payroll platform, confirming accuracy of all payroll data

· Maintain I-9 active/termination forms for all locations

Employee Benefits

· Monitor/approve 401(k) contributions / changes, track auto-enroll employees

· Process benefit transactions and requests

· Track and approve payments of benefits invoices

· Communicate with benefits vendors

· Coordinate data transfer to external vendors for services, premiums, and plan administration

· Ensure accuracy of all benefits enrollments in the HRIS to provide vendors with accurate eligibility information

· Perform quality checks and audits of benefits-related data

· Respond to 401(k) inquiries from managers and employees about enrollments, plan changes, and contribution amounts

· Oversee COBRA administration with the company’s third-party administrator

· Participate in benefits committees (health insurance and 401(k))

· Notify Office Managers and external professional enrollers about newly eligible employees for health insurance benefits

enrollment

· Compile information requested for annual health insurance benefits census

· Work with Paylocity to ensure good reporting for annual testing / census data

· Assist with gathering data for annual 401(k) audit and Benefit Compensation statements

· Prepare required reports for HR Leadership and benefits broker as necessary

· Assist with the open enrollment process

· Prepare, collect and organize data for audits

General Human Resources

· Visit facilities during Open Enrollment and other scheduled times throughout the year

· Maintain electronic Personnel files for all employees

· Maintain electronic Medical, Benefits, and Payroll files for all employees

· Track and monitor random drug screen process, drug screens following workplace accidents, and file them accordingly

· Maintain Paylocity self-service dashboard with relevant information / postings

· Respond to verification of employment requests

· Respond to unemployment insurance requests

· Monitor and respond to STD/LTD claim information requests

Other Miscellaneous Responsibilities

· Assist the VP of HR and Director of HR with daily functions and projects as required

· Expected Travel: 5%-10%

· All other duties and responsibilities as assigned

· The company reserves the right to revise or modify job duties as the need arises

KNOWLEDGE SKILLS / ABILITIES:

• Knowledge base of HR related laws and regulations, compliance, and industry best practices
• Previous experience in working in multi-site organizations preferred
• Experience with Microsoft Office products (Word, Excel, PowerPoint)
• Strong sense of urgency and ability to maintain a high degree of confidentiality
• Excellent follow-up and follow-through abilities
• Creative and resourceful
• Strong organizational and phone skills
• Ability to take initiative with minimal supervision
• Excellent customer service, interpersonal, and communication skills (oral and written)
• Strong analytical and problem-solving analytical skills
• High degree of professionalism and confidentiality
• Demonstrated experience and ability handling multiple priorities
• Strong organizational skills as well as being detail-oriented
• Proven ability to work in a team environment with other employees

REQUIRED QUALIFICATIONS:

• High School Diploma
• Bachelor’s Degree (or equivalent) in Human Resources, Business, or related field (or equivalent combination of education and work experience)
• Minimum 5 years of hands-on payroll experience; HR and benefits experience; Paylocity or similar payroll / time and attendance platform) experience preferred

PREFERRED QUALIFICATIONS

• Previous experience with employee benefit enrollment, including new hire, open enrollment, and qualifying events
• Previous experience in the administration of FMLA/Leave of Absence
• HRIS knowledge and experience working with an external benefit broker
• SHRM Certified Professional (SHRM-CP) or SHRM Senior Certified Professional (SHRM-SCP) certification credential

OTHER

• Normal HR activities may require travel, so the ability to obtain and maintain valid travel documentation at all times is required
• Normal HR activities may require working outside of standard business hours (i.e. 8am-5pm)