Bookkeeper at Mondofix Inc. – Nepean, Ontario

The bookkeeper will be responsible for validating insurance claims, managing accounts receivable and payable, and ensuring accurate financial records. This includes verifying margins, invoices, and purchase requests, reconciling transactions, and collaborating with internal stakeholders to resolve discrepancies. The role also involves preparing reports, maintaining compliance with company policies, and supporting profitability objective

Core Competencies
• Customer Focus
• Communication
• Teamwork
• Quality Orientation
• Problem Solving
• Accountability & Dependability
• Equipment Use
• Ethics & Integrity

Responsibilities
• Validate insurance claims to ensure all invoices, credits, and supplements are accurately entered in the POS system.
• Confirm margins align with profitability targets and flag discrepancies.
• Collaborate with shop managers to resolve issues impacting profitability.
• Accounts receivable collection;
• Prompt and effective resolution of billing and collection issues that arise;
• Identify all receivables due each week or overdue by analyzing reports detailing receivables versus payments received;
• Communicate with insurance companies to request payment and follow up on payment progress;
• Obtain necessary approvals for disbursements.
• Verify purchase requests for materials, supplies, equipment, and other guarantees, ensuring orders are charged to the appropriate accounts;
• Reconcile company payments with the general ledger;
• Review invoices issued to the company to detect any errors or potential issues, including regulatory standards and internal procedures;
• Reconcile paid invoices with supplier statements and work with suppliers to ensure timely payments;
• Review and resolve billing discrepancies or mishandled transactions;
• Balance weekly accounts payable batches, prepare and distribute reports to key staff;
• Ensure the confidentiality and protection of financial documents relating to the company and its business partners;
• Develop strategies to ensure timely payments of accounts payable and reduce supplier complaints;
• Collect and extract data, produce accurate reports;
• Enter payment transactions and unstored transactions into the accounting system;
• Other related duties as required.

Requirements

• High school diploma, vocational diploma, or equivalent
• 3 to 5 years of experience in a similar position
• English, written and spoken
• Proficiency in MS Office Suite (particularly Excel)
• Knowledge of QuickBooks online is considered an asset

Salary starting at $49,700 per year, based on experience

On-site position in the Autobody shop

Insurance plan offered to employees

5 paid sick days per year

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