Accounts Payable Specialist at Etna Shared Services – Grand Rapids, Michigan

Join the team that has been powering growth and an excellent reputation for over 60 years!

Etna Supply is an industry leader in plumbing, heating, underground, municipal, and fire protection wholesale distribution throughout Michigan, Indiana, Ohio, and Wisconsin. We are committed to sound financial principles, building partnerships that foster teamwork, and striving for continuous improvement. We are dedicated to fairness, integrity, and respect.

What We Offer:

• Competitive compensation and benefits package, including quarterly bonuses!
• 5 different lines of business and 2 subsidiaries that provide company stability through diversification.
• Professional development opportunities to support your growth.
• A collaborative and inclusive work environment that values your contributions.
• The fun challenge of working in a fast-paced, multi-location, diverse business function environment.

The Accounts Payable Specialist supports daily accounting operations by ensuring expense invoices, purchase orders, and vendor credits are processed accurately and efficiently. This role works closely with branches, vendors, and the accounting team to help ensure timely payments, accurate records, and positive internal and external customer experience.

Typical Responsibilities

These include the following and other duties may be assigned:

• Meet or exceed the expectations of our customers by providing positive customer experience.
• Send expense invoices for approval and monitor approval status to ensure timely payment.
• Match incoming vendor credits with receivers according to purchase order numbers.
• Match incoming invoices with receivers according to purchase order numbers.
• Reconcile products, quantities, and pricing on purchase orders.
• Enter accurate payment dates, discount amounts, and payment numbers for credits and expense invoices into the payables system.
• Work collaboratively with branch teams to reconcile cost check purchase orders (CPOs).
• Follow up with vendors to retrieve credits that are over 90 days outstanding.
• Assist the Accounts Payable team with check runs and reporting as needed.
• Support Accounts Payable and Accounts Receivable teams with special projects when required.
• Maintain regular and predictable attendance.
• Work safely and follow all company policies and procedures.

Knowledge, Skills, and Abilities

• Ability to operate standard office equipment.
• Working knowledge of Microsoft Office products and Eclipse.
• Strong communication and collaboration skills.
• High level of accuracy and attention to detail.
• Ability to perform basic mathematical calculations using whole numbers, fractions, and decimals.
• Ability to manage multiple tasks, priorities, and deadlines while adapting to changing needs.

Education and/or Experience

• High School Diploma or equivalent; or
• Two years of related experience and/or training; or
• An equivalent combination of education and experience.

Physical Demands and Work Environment

The physical demands described here are representative of those required to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform these functions.

• Frequently required to sit, talk, hear, and use hands and fingers.
• Regularly required to walk, stand, and reach.
• Occasionally required to stoop, kneel, and lift or move up to 25 pounds.
• Must be able to perform job duties in a consistent state of alertness and work safely.
• Specific vision abilities required include close vision at 20 inches or less.
• Work is performed primarily in an office environment.
• Noise level is typically moderate.
• Must pass a substance abuse screening.