Administrative Coordinator at University of New Mexico – Albuquerque, New Mexico

Requisition ID: req36388

Working Title:
Administrative Coordinator

Position Grade:
10

Position Summary:
The School of Medicine's Executive Vice Dean's Office has an exciting opportunity for an innovative, detail oriented Administrative Coordinator to join our dynamic team. The ideal candidate will be a highly motivated self-starter with excellent customer service and communication skills.

This role is responsible for delivering high-level administrative support to the SOM Dean, Senior Associate Dean for Clinical Affairs, SOM Administrator, and Executive Project Director.

Duties include:

• Managing complex calendars
• Arranging travel plans and processing travel reimbursements
• Entering bi-weekly and monthly time reports
• Triaging telephone communication
• Greeting and directing visitors
• Resolving administrative problems and inquiries
• Maintaining data lists
• Preparing reports
• Creating/maintaining Smartsheets
• Assisting with ongoing projects
• Serving as primary point of direct administrative contact and liaison with SOM departments
• Providing backup for the Administrative Officer

This individual must have strong interpersonal skills and the ability to build relationships, have superior judgement and discretion when dealing with confidential and sensitive matters and be a forward-looking thinker who can anticipate needs, proactively solve problems, and take initiative.

See the Position Description for additional information.

Conditions of Employment:

• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.

Campus:
Health Sciences Center (HSC) - Albuquerque, NM

Benefits Eligble:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

Department:
School of Medicine Administration (043C)

Employment Type:
Staff

Staff Type:
Regular - Full-Time
Status:
Non-Exempt

Pay:
Hourly: $19.56- $26.58

Benefits Eligible:
This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information.

ERB Statement:
As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid.

Background Check Required:
Yes
For Best Consideration Date:
5/1/2026

Application Instructions:
Only applications submitted throughthe official UNMJobs site will be accepted. If you are viewing this jobadvertisement on a 3rd party site, pleasevisit UNMJobs to submit an application.
Please attach an updated resume and cover letter. In your cover letter, please be sure to address how your skills fit with our preferred qualifications for this position. A completed application is required for consideration.Minimum Qualifications: High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications:

• Bachelor's Degree
• Demonstrated ability to work with frequent interruptions and distraction in a fast-paced environment, including ability to prioritize, handle multiple tasks, and meet critical deadlines. Extensive experience in scheduling and coordinating meetings.
• Knowledge of the Banner Finance System
• Intermediate to advanced knowledge of Microsoft Word, Excel, Outlook and PowerPoint
• Demonstrated positive approach with the highest level of customer service and responsiveness.