Lead Scheduling Coordinator in BELLEVILLE, New Jersey at RWJBarnabas Health

Job Overview:

Under the direction of the manager, the coordinator is responsible for the coordination and communication of perioperative activities. The coordinator will manage schedule, flow, smart track, pre-op plans for patients. He/she will work under the supervision of the OR /SDS nurse manager/director facilitating the processes critical to the efficiency of the Perioperative division.

Qualifications:

Required:

• Previous experience
• Medical terminology knowledge along with surgical procedure background knowledge
• Surgical background in handling a schedule / OR board
• Must have computer skills/background
• Familiar with doing payroll, ordering
• Excellent people skills

Preferred:

• College Graduate preferred

Scheduling Requirements

• Shift: Day
• Status: Full Time
• Time: 8:00a.m. - 4:00p.m. (Monday-Friday)
• Hours: 37.50 hrs.

Essential Functions:

• When calling the SDS unit floors to OR provides patient name and surgeon, Inform PACU of cancelations, move up other cases if there are cancelations unless it’s a different surgeon; then checks with the next doctor in line if he wants to move up since add-on s are put into the space
• Responds to others in a helpful and supportive manner, especially in times of increased patient activity and short staffing situations
• Regularly consults with and/or advises appropriate personnel of situations requiring follow-up attention
• Recognizes unsafe acts or conditions and takes action immediately; continuously reports unsafe acts or conditions until satisfied that appropriate action has been taken
• Peoplesoft and 3M awareness and begin to use, update phone logs, enter lab requests and pharmacy/blood run if needed
• Promptly performs all errands assigned; delivers or picks up supplies from other departments as needed
• Participates in the maintenance of a clean and safe environment at all times
• Performs nursing assessments and med reconciliation on all patients presenting for POP, communicates with physician office for medical clearances, performs POP assessments via telephone on those patients without a POP appointment and performs final check on all charts day prior to surgery to assure chart is complete
• Initiates preop phone calls with instructions for day of surgery, Obtains lab reports, H&P, etc. via use with SMS, and Reviews POP checklist for completion
• Assignment sheets and OR schedule, bulletin boards, SDS processes, reporting unusual occurrences and patient flow
• Calling for patients, maintaining schedule, control traffic, ordering supplies, chart preparation and SDS worksheet
• Consistently completes all activities during the assigned shift without interference in the quality of the work performed
• Consistently demonstrates an ability to set appropriate priorities in the functions in an organized and time-conscious manner
• Demonstrates an ability to perform in an accurate and precise manner in crisis and emergency situations when time is essential
• Cross train to OR: Create requisitions for IT issues, Resource for Bridge/net learning, Assist with data for Surgical Care committee, Chart checks, IOL ordering, for OR if applicable, Create par levels and PI data collection
• Consistently strives to maintain good harmonious relationships and positive attitudes among the staff; promotes good group morale within the department.
• Coordinate the notification to physician’s offices on any abnormalities, instructs coordinator of faxing to be done and enters POP orders on day of POP
• Respects patient’s privacy and confidentiality at all times
• SDS printing of charts for next day maintenance of Smart Board
• Assists with charging system and Cross trained to perform duties of POP Unit Co-coordinator
• Performs additional assignments as needed

Benefits and Perks

At RWJBarnabas Health, our market-competitive Total Rewards package provides comprehensive benefits and resources to support our employees’ physical, emotional, social, and financial health.

• Paid Time Off (PTO)
• Medical and Prescription Drug Insurance
• Dental and Vision Insurance
• Retirement Plans
• Short & Long Term Disability
• Life & Accidental Death Insurance
• Tuition Reimbursement
• Health Care/Dependent Care Flexible Spending Accounts
• Wellness Programs
• Voluntary Benefits (e.g., Pet Insurance)
• Discounts Through our Partners such as NJ Devils, NJ PAC, Verizon, and more!

Choosing RWJBarnabas Health!

RWJBarnabas Health is the premier health care destination providing patient-centered, high-quality academic medicine in a compassionate and equitable manner, while delivering best-in-class work experience to every member of the team. We honor and appreciate the privilege of creating and sustaining healthier communities, one person and one community at a time. As the leading academic health system in New Jersey, we advance innovative strategies in high-quality patient care, education, and research to address both the clinical and social determinants of health.

RWJBarnabas Health aims to truly make a unique impact in local communities throughout New Jersey. From vastly improving the health of local residents to creating educational and career opportunities, this combination greatly benefits the state. We understand the growing and evolving needs of residents in New Jersey—whether that be enhancing the coordination for treating complex health conditions or improving community health through local programs and education.

Equal Opportunity Employer