*Extra Help* Program Coordinator - Office of Elections in Eureka, California at County of Humboldt

This position serves as the primary coordinator for the Humboldt County Office of Elections’ Election Worker Program. The role is heavily focused on recruiting, scheduling, onboarding, and supporting Election Workers who staff Vote Centers and assist with election operations throughout Humboldt County. The position requires strong organizational and communication skills, as it regularly interfaces with Election Workers, Office of Elections staff, County Human Resources, and Payroll. The ideal candidate will be comfortable managing large-scale scheduling logistics, maintaining accurate records, responding to employee questions, and helping support training and operational readiness during election cycles. Election administration is deadline-driven, fast-paced, and highly public facing. During active election periods, the workload and pace increase significantly, and the position plays an important role in helping ensure elections are staffed and operated effectively. Outside of election periods, the position will help improve and modernize Election Worker program processes, procedures, recruitment efforts, and operational systems to increase efficiency and strengthen the program long term.

What You'll Do:

• Recruit, onboard, schedule, and support Election Workers for county elections, including maintaining staffing assignments for Vote Centers and election operations.
• Serve as a primary point of contact for Election Workers by responding to questions, coordinating communications, and assisting with personnel, scheduling, and payroll-related processes.
• Coordinate with Elections staff, Human Resources, and Payroll to process hiring documentation, employee records, training coordination, timekeeping, and other administrative functions related to the Election Worker Program.
• Maintain accurate schedules, rosters, databases, records, and program documentation while ensuring compliance with County procedures and election deadlines.
• Assist with evaluating and improving Election Worker recruitment, scheduling, training, and operational processes to increase program efficiency and effectiveness.

Work Schedule:

Primarily Monday – Friday, 9:00 a.m. to 6:00 p.m. with a 1-hour lunch. Schedule will vary during election cycles and regularly includes evening and weekend work. Compensatory time accrual is common during active election periods.

Where You'll Do It:

2426 6th St Eureka, CA 95501

Under direction, plans, develops and implements a specialized program; prepares and monitors program budget and requests for funding; performs related work as assigned.

DISTINGUISHING CHARACTERISTICS

This class is responsible for the effective implementation of a single specialized program or multiple routine programs. Responsibilities include developing program guidelines and plans, identifying and securing grant funding as appropriate, developing staffing and budget proposals and planning, assigning and reviewing the work of staff to implement the program.

• Plans, develops and administers program policies and procedures.
• Identifies sources of program funding; prepares grant applications; works with foundations and local funding sources to secure funding.
• Develops annual and multi-year plans and budgets for assigned program(s).
• Reviews and interprets legislation, codes and regulations and ensures program compliance.
• Conforms with administrative requirements to obtain and administer funding; administers and approves expenditure of funds; identifies necessary resources and prepares annual plans.
• Participates in the hiring of assigned staff, recommending selection for management approval.
• Trains staff in program and County policies and procedures; schedules work and approves leaves.
• Evaluates employee performance, counsels employees and effectively recommends disciplinary action and other personnel decisions.
• Works with a variety of community organizations and individuals to arrange and coordinate services and solicit support.
• Confers with managers and staff in other departments and agencies to coordinate activities and resolve issues related to the program.
• Makes presentations to community groups and organizations regarding programs, services and activities.
• Attends various meetings, committees and conferences related to program goals and objectives.
• Directs the maintenance of and/or maintains accurate records and files; prepares reports, correspondence, and a variety of written materials.

Knowledge of:

• Supervisory principles and practices, including work planning, selection, evaluation and employee training and discipline.
• Principles of program management, including budgeting.
• Principles of program evaluation.
• Applicable laws, codes, regulations and policies.
• Basic business data processing principles.
• Principles of recordkeeping and report preparation.
• Functions and activities of the program to which assigned.

Skill in:

• Planning, assigning, supervising, reviewing and evaluating the work of staff.
• Training staff in work procedures.
• Developing and evaluating program goals, procedures, standards and methods based on legislative and administrative requirements. Interpreting and applying codes and regulations.
• Preparing effective reports, correspondence and other written materials.
• Maintaining accurate records and files.
• Exercising independent judgment within established policy guidelines.
• Establishing and maintaining effective working relationships with those contacted in the course of the work.
• Coordinating multiple projects and meeting critical deadlines.
• Preparing and monitoring a program and/or departmental budget.

Other Requirements:

• Must possess a valid California driver's license.
• Designated positions may require specific educational attainments or certifications depending on the nature of the program.

Desirable Education and Experience:

• A typical way to obtain the knowledge and skills outlined above is: Equivalent to graduation from a four year college or university with major coursework in public administration, business management or other related field depending on the assignment, and three years of experience managing, coordinating or providing services in a program related to the assignment.

ADDITIONAL INFORMATION

HOW TO APPLY

A complete, original application must be filed for each position you are interested in applying for. Applicants must apply online through the County’s automated application system at https://www.governmentjobs.com/careers/humboldtcountyca.

Applications must be submitted no later than the final filing date and time listed on the job flyer.

It is important that your application shows all the relevant education and experience you possess. Human Resources staff does not consider or review resumes or attachments. Incomplete applications will be rejected.

Please read the job requirements section of the announcement. Be sure you meet these requirements since they will be carefully evaluated during the selection process.

Your performance in any employment examinations will be compared with the performance of others who take the tests. The examination results will be emailed to you as quickly as possible.

SELECTION PROCEDURE

The County utilizes a set of rules to ensure that our hiring processes are fair and equitable. Applications will be screened and those considered qualified will be invited to appear for an oral and/or written examination. Meeting the requirements does not guarantee inclusion into the selection process. Depending upon the number of applications received, the selection process may consist of additional application screening, written and/or practical exam(s), oral interview, or any combination thereof.

FREQUENTLY ASKED QUESTIONS

How long does it take to fill out the application?

Can I change my application after submitting it?

How long until I hear back from you and how can I check for updates on my application?

Will I be informed if I am not selected for an interview / Oral Exam?

OUR COMMITMENT TO DIVERSITY, EQUITY, AND INCLUSION

Research indicates that individuals in protected classes can be less likely to submit a job application. The County of Humboldt is dedicated to building a diverse, inclusive, and authentic workplace where our employees are free to bring their full selves to work each day in an environment that allows them to reach their full potential. The County Board of Supervisors has made organizational commitments to Diversity, Equity, and Inclusion (DEI) and the County is working to ensure that these commitments are reflected in all we do. The County recognizes that certain populations (BIPOC, Disabled Persons, Veterans, LGBTQIA+ community members, etc.) face systemic and structural challenges which may inhibit their ability to satisfy every requirement of the position. In recognition of these structural and systemic factors, the Human Resources Department understands that experience can be gained in many ways – oftentimes, outside of formal institutions – and strives to take a holistic approach in assessing an applicant’s qualifications for a position.

If you’re excited about this role but your past work experience doesn’t align perfectly with every qualification in the job description, we strongly encourage you to apply.

REASONABLE ACCOMMODATIONS

The County of Humboldt is committed to providing equal access and opportunities in its programs, activities, and employment, and does not discriminate on the basis of mental or physical disabilities. The Human Resources Department is located in the Humboldt County Courthouse, which has an accessible entrance on 4th Street. Accessible parking is available adjacent to the 4th Street entrance and on the 4th Street side of the K Street lot. Special testing arrangements may be made to accommodate disabilities or religious convictions. If invited to an examination and you are in need of a reasonable accommodation, please contact Human Resources immediately at (707) 476-2349 so arrangements can be made.

EQUAL OPPORTUNITY EMPLOYER

The county is an equal opportunity employer. We enthusiastically accept our responsibility to make employment decisions without regard to race, religion or religious creed, color, age, sex, sexual orientation, national origin, ancestry, marital status, medical condition, mental or physical disability, military service, or any other classification protected by federal, state, or local laws or ordinances.

MEDICAL EXAMINATION

A pre-employment medical examination provided by the County may be required upon offer of employment.

OTHER EXAMINATIONS

Some positions also require psychological evaluation and/or extensive background investigation.

LICENSES

Some classifications require possession of valid professional and/or technical licenses. Some classifications may require the possession of a valid California driver’s license.

PROBATIONARY PERIOD

Persons appointed to regular County positions serve a probationary period. This is normally six (6) months but could be up to one (1) year. All designated safety employees serve a one-year probationary period.

EMPLOYMENT ELIGIBILITY

It is the County’s intention to hire only those workers who are authorized to work in the United States, pursuant to the Immigration Act of 1990. If you are offered employment, you will be required to verify your eligibility to work in the United States. For law enforcement positions you will be required to verify your U.S. citizenship or legalized status.

DISASTER SERVICE WORKERS

All County of Humboldt employees are designated Disaster Service Workers through state and local law (California Government Code Section 3100-3109). Employment with the County requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Worker-related training as assigned, and to return to work as ordered in the event of an emergency.

THE PROVISIONS OF THIS BULLETIN DO NOT CONSTITUTE AN EXPRESS OR IMPLIED CONTRACT. THE COUNTY OF HUMBOLDT RESERVES THE RIGHT TO MAKE NECESSARY MODIFICATIONS TO THE EXAMINATION PLAN IN ACCORDANCE WITH THE HUMBOLDT COUNTY MERIT SYSTEM RULES.