Contracting Compliance Specialist (Partial Remote) - Contracting, Webster in Webster, Texas at University of Texas Medical Branch

Minimum Qualifications:

Bachelor's degree in Business Administration, Public Administration, Supply Chain Management, Healthcare Administration, Finance, or a related field and two (2) years of relevant progressive experience. An equivalent combination of education and experience relevant to the role may be considered for this position.

Licenses, Registrations, or Certifications:

Required:

Must obtain one of the following or an equivalent nationally recognized certification of professional credentials as deemed acceptable to UTMB within 18 months of appointment in the title.

o Certified Professional in Supply Management (CPSM)

o Certified Professional Public Buyer (CPPB)

o Certified Public Procurement Officer (CPPO)

o Certified Texas Contract Manager (CTCM)

Preferred Qualifications:

• Master's degree in Business Administration, Supply Chain Management, Healthcare Administration, or a related field required.
• Supply Chain experience in an academic healthcare setting or government agency.
• Utilization of AI tools, including but not limited to Microsoft Copilot.
• Experience in state procurement, contract compliance, and/or legislative reporting

Job Summary:

The Contracting Compliance Specialist serves as a high-level subject matter expert responsible for managing, coordinating, and executing a wide range of compliance, reporting, and operational initiatives that support institutional procurement, contracting, and state-mandated program administration.

This role administers the Historically Underutilized Business (HUB) Program, ensures timely and accurate Legislative Budget Board (LBB) contract reporting, and oversees institutional procurement card (P-Card) compliance. The Specialist leads complex, cross-functional projects that strengthen operational effectiveness, regulatory compliance, audit readiness, and institutional accountability.

Job Duties:

LBB Reporting & Contract Compliance

• Serves as the primary liaison with LBB staff; independently manages inquiries, data requests, audit notifications, and compliance escalations.
• Manages and maintains detailed internal compliance logs, quality control protocols, and audit-ready documentation for institutional verification purposes.
• Identifies major contracts subject to State of Texas reporting requirements under Texas Government Code §322.020, including contracts exceeding $50,000 and those requiring statutory notice.
• Collects, reviews, analyzes, and validates large volumes of contract-related documentation-including executed agreements, amendments, renewals, extensions, and solicitation records-and submits required data to the LBB Contracts Database with a high degree of accuracy and timeliness.
• Serves as internal subject matter expert on state reporting rules, legislative requirements, and institutional procedures related to contracts and procurement compliance.

HUB Program Oversight

• Manages and administers all activities related to the State of Texas HUB Program, ensuring full compliance with state laws, procurement statutes, and UT System requirements.
• Develops, implements, and monitors HUB utilization strategies across the institution, including outreach, supplier engagement, and procurement planning.
• Prepares all required HUB reports, including semi‑annual and annual submissions, program audits, and institutional briefings.
• Researches and evaluates opportunities to strengthen HUB participation with targeted outreach strategies, focusing on increased service-disabled veteran inclusion in competitive procurements.
• Advises procurement staff and departments regarding HUB requirements, best practices, and opportunities to incorporate supplier diversity in sourcing events.

Procurement Card Program Compliance & Oversight

• Oversees institutional Procurement Card (P‑Card) compliance in accordance with UT System rules, State of Texas procurement policies, and institutional guidelines.
• Conducts ongoing monitoring, transactional reviews, and compliance checks to ensure audit readiness, prevention of misuse, and appropriateness of all expenditures.
• Develops and facilitates training programs for cardholders, program administrators, and departmental stakeholders on P‑Card standards, documentation requirements, and audit expectations.
• Identifies trends, risks, or recurring issues within P‑Card activity and recommends corrective actions, policy adjustments, or system enhancements.

Data Management, Reporting & Operational Improvements

• Maintains centralized tracking systems for LBB reporting, HUB participation, and P‑Card oversight, ensuring accuracy, transparency, and real-time visibility for institutional leadership.
• Researches, compiles, and analyzes procurement, contracting, and financial data for reports, executive briefings, and special analyses.
• Leverages business intelligence tools (e.g., Excel, Power BI, Smartsheet, ERP systems) to identify trends, process gaps, and improvement opportunities.
• Leads or supports cross-departmental special projects within the Office of Supply Chain Management, including process redesign, policy updates, systems transitions, and compliance improvement initiatives.
• Ensures ongoing adherence to internal controls, state procurement rules, federal regulations related to healthcare operations, and organizational compliance frameworks.

Marginal or Periodic Functions:

• Serves as Special Projects Coordinator for procurement, finance, supply chain, and compliance initiatives as assigned by leadership.
• Supports the development and implementation of internal policies, procedures, and training materials related to contracting, HUB, P‑Card, and procurement governance.
• Participates in audits, internal reviews, and process assessments; coordinates remediation activities where required.
• Assists in the development of performance metrics, dashboards, and operational scorecards to support data-driven decision-making.

Knowledge/Skills/Abilities:

• Advanced analytical and data interpretation skills. Highly proficient with Microsoft Excel (pivot tables, VLOOKUP, advanced data analysis), Power BI or similar business intelligence tools for reporting and improvement initiatives, Enterprise Resource Planning (ERP) systems, Smartsheet, and proficiency with contract management systems.
• In-depth understanding of healthcare regulations, public procurement laws, and compliance standards, including HUB (Historically Underutilized Business) program requirements and sourcing event protocols.
• High level of accuracy and attention to detail in documentation and database reporting.
• Effective time management and prioritization skills, able to juggle multiple projects and deadlines in a fast-paced, cross-functional healthcare environment.
• Strong analytical and regulatory interpretation skills.
• Ability to lead complex special projects with minimal supervision.
• Skilled at interpreting and applying complex contract language, regulatory and compliance requirements, and supply chain standards.

Salary Range:

Actual salary commensurate with experience.

Work Schedule:

Partial Remote, on-site minimum two days a week, and as needed. Monday through Friday, 8 am to 5 pm, and as needed on occasion.

Equal Employment Opportunity

UTMB Health strives to provide equal opportunity employment without regard to race, color, religion, age, national origin, sex, gender, sexual orientation, gender identity/expression, genetic information, disability, veteran status, or any other basis protected by institutional policy or by federal, state or local laws unless such distinction is required by law. As a Federal Contractor, UTMB Health takes affirmative action to hire and advance protected veterans and individuals with disabilities.