Sr. Office Specialist - Transit Commission in Salt Lake City, Utah at Utah Transit Authority
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Job Description
Description
Help support the Utah Transit Authority’s new Transit Commission from the very beginning. UTA is launching a new Transit Commission to provide strategic oversight and guide the future of public transportation across Utah.
As the Senior Office Specialist, you will work alongside the Transit Commission Administrator to handle the daily operations of the Office of the Transit Commission and help establish the processes that will support this new governing body. You will support executive leadership, Commission members, and stakeholders across the organization to coordinate meetings, prepare materials, manage administrative operations, and keep high-priority initiatives moving forward.
As the Senior Office Specialist for the New Transit Commission, you will:
Provide administrative support to the Office of the Transit Commission, including direct support to the Transit Commission Administrator and other executive leadership as assigned.
Serve as the front office administrator for the Office of the Transit Commission and work with internal and external stakeholders to facilitate communication and coordinate requests.
Provide administrative support, assist with the preparation and documentation for Transit Commission meetings, manage projects, initiate action items, prepare documents and presentations, and coordinate meetings and special events.
Handle and respond to highly sensitive, urgent, and confidential information from internal and external stakeholders.
Manage special requests and projects as assigned.
EXPERIENCE/EDUCATION/TRAINING
Four years as an office administrator providing support to senior executives and managing a multi-faceted office operation.
Associate’s degree in business, public administration, communications or related field; Bachelor’s preferred.
KNOWLEDGE/SKILLS/ABILITIES
Advanced proficiency in MS Word, Excel, PowerPoint and Adobe Pro preferred.
Communicate well and in a professional manner with external contacts and all departments within UTA.
Adapt easily to support a variety of technology and software programs.
Work with multiple stakeholders professionally and with a customer focus.
Decipher and prioritize requests and forward to appropriate staff.
Work with minimal supervision and take initiative.
Work under pressure to meet obligations while maintaining professional composure.
Respond to urgent requests/needs effectively.
Handle multiple tasks/interruptions throughout day.
Be flexible and change direction based upon urgent requests or needs.
Decipher strategic topics and be able to communicate key points and prepare reports.
Work with constituent groups on key issues and provide resolution through verbal & written communications.
This job requires regular and predictable attendance.
- OR -
An equivalent combination of relevant education and experience.
[UTA reserves the right to determine the equivalencies of education and experience.]
Pay Rate: $25.82 Per hour, or more, depending on experience.
If interested, apply before: Friday, July 17th, 2026 @ 11:59 PM MST
As a full-time Administrative Employee, your Total Rewards Benefits Package will include:
Health, dental, vision, life/AD&D, short-term and long-term disability insurance, with Flexible Spending and Dependent Care accounts. Choice between Traditional Co-Pay or High Deductible Health Plans for medical coverage. HSA with company match available to employees enrolled in the HDHP. Benefit plans include coverage for domestic partners (eligibility affidavit required for coverage).
Onsite Health and Wellness Clinics for medical care at no cost to employees, spouses, domestic partners, and dependent children.
22 days of accrued paid time off (13 vacation days and 9 sick days), which increases with tenure at UTA.
10 paid holidays and two paid (2) floating holidays per year.
Retirement options - Pension Plan with 5-year vesting schedule and 457 Contribution Plan, available for immediate contributions and company matching.
Generous tuition reimbursement for higher education, available for any higher education degree (bachelor, master, or PHD). Course of study must be approved prior to enrollment.
Training, development, and career advancement opportunities.
Paid parental leave for birth, adoption, and child placement (after 12 months of employment).
Free transit passes for employees, their spouses, and their dependent children.
Employee assistance program – includes counseling, legal services, financial planning, etc.
UTA Well – a comprehensive wellness program designed to support employees and dependents in their health and wellness goals.
Free on-site fitness facilities and discounted membership to VASA Fitness and EoS Fitness.
Discounted cell phone plans with T-Mobile.
Pet insurance plan options (tailored plan coverage based on pet’s health and needs).
PM21
Utah Transit Authority is an Equal Opportunity Employer of all persons regardless of race, color, religion, sex, national origin, age, disability, covered veterans, sexual orientation, and gender identity. Women, minorities, and people with disabilities are encouraged to apply. Applicants needing an accommodation under the Americans with Disabilities Act for any part of the application process should contact UTA Human Resources at 801-287-2324. A minimum of two work days' notice prior to the need for the accommodation is required.
Utah Transit Authority is a drug-free workplace, subject to federal drug and alcohol testing regulations under 49 CFR Part 40, 655, and 219. All offers for employment are contingent upon a successful pre-employment drug test. If a pre-employment test returns a non-negative result, an application for employment may be rejected. All employees are subject to reasonable suspicion and post-accident testing for drug and alcohol use. All safety sensitive employees are subject to random testing for drug and alcohol use.