Coordinator in Oakland, California at Alameda Health System

SUMMARY: Under the direction and supervision of the Designated Institutional Official (DIO), Associate Designated Institutional Official (ADIO), and/or Director of Medical Education, this position manages and oversees the administrative aspects of Graduate Medical Education (GME) at Alameda Health System in conformity with ACGME requirements in order to maintain institutional accreditation. This position manages and oversees the administrative aspects of graduate medical education at Alameda Health System in conformity with ACGME (Accreditation Council for Graduate Medical Education) requirements in order to maintain the Hospitals ACGME accreditation. The position coordinates institutional graduate medical education operations, accreditation activities, trainee support processes, committee administration, residency management systems, onboarding activities, and compliance functions for residency and fellowship programs. Performs related duties as assigned.

DUTIES & ESSENTIAL JOB FUNCTIONS: NOTE: Following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Not all duties listed are necessarily performed by each individual in the classification.

1. Assists with the general functions relating to the GME Committee ensuring that membership, meeting frequency and agenda items meet requirements.

2. Coordinates, monitors, and instructs administrators at program level to ensure program-level compliance with ACGME requirements.

3. Guides institutional policymaking with respect to administrative aspects of GME to maintain institutional policies and compliance.

4. Maintains and instructs on New Innovations/MedHub system for residency management to sustain a centralized data resource.

5. Maintains expertise in ACGME requirements

6. Maintains institutional systems that support medical trainees, including annual orientation, audits, rotating residents from external programs and inter-institutional affiliation agreements.

7. Manages program-level internal review process, including scheduling of required events, preparation of forms and materials, participation in reviews to ensure comprehensiveness, and drafting of internal review reports.

8. Monitors all institutional correspondence with the ACGME and related correspondence between the GME Committee and Program Directors.

9. Prepares materials for and manages process of institutional review by ACGME.

10. Remain up to date with accreditation policies and practices.

11. Coordinate administrative operations for the Graduate Medical Education Office and institutional residency and fellowship training programs.

12. Support the DIO, ADIO, Director of Medical Education, Program Directors, Program Administrators, faculty, residents, and fellows in graduate medical education operations and compliance.

13. Maintain institutional and program documentation required for ACGME accreditation and regulatory compliance.

14. Coordinate medical student, resident and fellow onboarding, orientation, credentialing support, and annual administrative processes.

15. Coordinate Graduate Medical Education Committee (GMEC) meetings including agendas, minutes, attendance, and follow-up activities.

16. Assist with institutional reviews, Annual Program Evaluation processes, Self-Study activities, and CLER preparation.

17. Support implementation and maintenance of residency management systems and institutional databases.

18. Generate reports related to accreditation status, trainee complement, educational metrics, and institutional performance indicators.

19. Coordinate communication between the GME Office, training programs, affiliated institutions, and regulatory organizations.

20. Support institutional wellness, professional development, diversity, and trainee support initiatives.

21. Maintain current knowledge of accreditation standards, regulations, and best practices in graduate medical education administration.

MINIMUM QUALIFICATIONS:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities as well as possession of any required licenses or certifications is qualifying.

Education: Bachelor’s degree in healthcare administration, education, business administration, public administration, or related field; or equivalent combination of education and relevant experience.

Minimum Experience: Three (3) years of progressively responsible administrative or program coordination experience required, preferably within Graduate Medical Education, academic medicine, healthcare administration, hospital operations, or an educational environment. Experience supporting residency and/or fellowship programs with and/or TAGME (Training Administrator in Graduate Medical Education) Certification preferred.

PAY RANGE: $29.59 - $49.31/hour
The pay range for this position reflects the base pay scale for the role at Alameda Health System. Final compensation will be determined based on several factors, including but not limited to a candidate’s experience, education, skills, licenses and certifications, departmental equity, applicable collective bargaining agreements, and the operational needs of the organization. Alameda Health System also offers eligible positions a generous comprehensive benefits program.