Administrative Assistant, Asset Management in Houston, Texas at The Itex Group

Founded in 2002, the ITEX Group is a vertically integrated, privately held real estate investment, development, construction, and property management firm. The ITEX Group pursues a broad range of real estate investments that offer risk-adjusted returns to our investors and clients.

Under the leadership of the Asset Management team, the Part-Time Administrative Assistant will provide day-to-day administrative and clerical support to the department. This role will help keep property files, investor and lender correspondence, insurance records, and reserve draw documentation organized and current, allowing the Asset Management team to focus on portfolio performance and compliance.

Responsibilities:

• Organize and maintain property files, including partnership agreements, loan documents, and regulatory correspondence.
• Assist in preparing, formatting, and distributing reports to stakeholders, investors, and lenders.
• Support tracking of annual property and liability insurance renewal dates and help compile required renewal documentation.
• Assist in assembling reserve draw request packets and maintaining supporting documentation.
• Schedule meetings, site visits, and inspections for the Asset Management team.
• Maintain department calendars, trackers, and logs for lender and investor deliverables.
• Handle routine correspondence, filing, scanning, and data entry.
• Order department supplies and provide general clerical support as needed.
• Performs other duties as assigned.

• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office (Word, Excel, Outlook).
• Ability to manage multiple deadlines and maintain confidential information.
• Strong written and verbal communication skills.
• Prior administrative or office support experience preferred; real estate or property management experience a plus.
• Ability to sit or stand for extended periods of time while working at a desk/computer.
• Able to bend, reach, and lift up to 20lbs.

Education: High school diploma or equivalent required; some college coursework preferred.

EOE M/W/D/V