Administrative and Planning Assistant in Kamloops, British Columbia at Thompson Rivers University

The Administrative and Planning Assistant provides confidential professional, managerial, administrative and planning assistance, and is accountable for the overall management of the portfolio of responsibility. The incumbent liaises and communicates with the offices of the Dean, Associate Dean, Open Learning and other administrative staff, support staff and faculty at TRU and may include external agencies, organizations and other institutions.

MAJOR RESPONSIBILITIES

• Support the development and revision of courses and programs
• Monitor courses and programs, and recommend change where appropriate
• Supports SON in the creation of partnerships, articulation, accreditation agreements and coordinates the signing of educational contracts with external agencies, and recommends change where appropriate to the TRU Legal Department
• Prepares program reports for advisory, accreditation and faculty meetings
• Analyses and initiates program improvements for program curriculum and procedures to ensure professional compliance in collaboration with the Dean’s office
• Support strategic planning and foresight initiatives
• Assisting with the review of admission documents and checking eligibility for the HCA, RRNP, and PN programs.
• Coordinating course registrations for OL programs.
• Creating completion letters and assisting with other graduation-related processes for OL programs.
• Creating and maintaining trackers to monitor student progression through programs.
• Assist with coordinating schedules, contacting students, arranging interviews (particularly RTRN program), and booking accommodation
• Provide efficient day-to-day operation of the School of Nursing department, including signing authority for departmental requirements and requests
• Manage special projects and other specific assignments as directed through the Dean’s office
• Assist in facilitating planning engagements, workshops, open houses, and graduation events
• Develop and regularly update trend documents and tools to support planning at TRU, such as admissions and graduation numbers, and reports
• Develop infographics to support planning and reporting
• Organize and schedule meetings and events logistics, including preparation of agendas, arranging meeting time, location, food, accommodation, and travel arrangements
• Provide confidential, diplomatic and empathetic handling of sensitive situations as required
• Sort and direct pertinent correspondence and reports flowing through the School of Nursing, recognize subject matter in need of tracking so it can be brought to completion.
• Proofread correspondence and reports
• Prepare various confidential reports for management and/or Board of Governors, reports for public bodies; complete cheque requisitions; expense reports, assign financial codes, and help monitor financial commitments and expenditures.

REQUIRED KNOWLEDGE/SKILLS

• Bachelor's Degree in Business

• Three to five years’ experience in an administrative role in a large public/private organization
• Demonstrated ability to work tactfully and courteously with a diverse range of people from the senior administrative level to students, faculty and staff as well as a wide range of external contacts
• Excellent computer skills in MS Word, Excel, PowerPoint, Adobe
• Knowledge of Argos, Workflow, Banner, Curricunet Software and other external platforms such as the Criminal Records Review Program (CRC) and Health Science Placement Network (HSPnet)
• Excellent communication skills; both oral and written and the ability to communicate effectively and tactfully with persons from diverse cultural backgrounds
• Demonstrated ability to plan and organize work
• Demonstrated time management skills
• Ability to coordinate multiple schedules Project Management
• Ability to act as a team lead with strong commitment to collegiality and consensus building across organizational, disciplinary, and program boundaries.
• Use initiative; work autonomously with little supervision

NOTE: To learn more about Thompson Rivers University or living in Kamloops or Williams Lake please visit our Careers website. External Candidates invited to interview will be required to bring a copy of their transcripts to the interview.