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Project Coordinator in Ronkonkoma, New York at AURORA CONTRACTORS LLC

NewSalary: $55000 - $70000
AURORA CONTRACTORS LLC
Ronkonkoma, New York, 11779, United States
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Job Description

Project Coordinator

Classification
Exempt


Date
3/2026


Reports to
Project Executive & Project Manager & Compliance Manager

Who we are

Aurora Contractors, LLC., is a construction management, design/build firm, general contractor that believes trust and shared values are essential to how we do business. We treat our clients and employees like family, valuing experience, and integrity in equal measure.


Role Summary/Objective

Under the direct supervision of the Project Manager and Compliance Manager this position provides administrative support for assigned construction projects. The Project Coordinator performs duties such as data entry into Viewpoint, maintenance of insurance certificates, coordination of meetings, conferences, obtaining supplies, and filing. The position interfaces with the entire project team as well as clients, designers, and subcontractors. Organizational skills are required to plan and prioritize a diversified workload.


Essential Functions

Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

To excel in this role, you need more than just organization, you need the ability to connect, clarify, and collaborate across teams. Success comes from:

Maintenance, Organization, Control, and Distribution
Responsible for maintaining, organizing, controlling, and distributing project logs (contracts, insurance, RFIs, Submittals, Change/Purchase Orders, Drawings/Specs/Sketches, SOW, Safety, Subcontractor Documentation, ICAP/IDA as applicable). Enter and verify job data in Procore and Vista, ensuring accuracy and follow-up on open log items.
Effective Communication
Responsible for communicating with clarity and professionalism, ensuring information is accurate, timely, and understood across all levels of the organization. Build strong working relationships by actively listening, providing feedback, and keeping all co-owners aligned.
Project Compliance
Responsible for collecting and verifying required documentation (e.g., safety files, insurance certificates, statutory workers' compensation) prior to work commencement, working side by side with Estimating, Risk Manager and Director of Safety.
Correspondence
Assist with owner and subcontractor notifications, sort and distribute correspondence, and draft responses or replies (email, phone, or written) as needed.
Supplies
Responsible for supporting field offices with material and supply ordering for trailers.Responsible for managing confidential/non-routine information and explaining policies when needed.
Special Projects
Responsible for independently and collaboratively handling special and ongoing projects.
Reporting
Assist with monthly reporting deliverables for ownership and Aurora.
Documentation
Assist Accounting to ensure subcontractors' paperwork is current for payments; provide requisition support and document formatting (including proofreading and meeting minutes as applicable).
Closeout
Track and assist with completion of closeout documentation packages (as-

builts, warranty info, owners' manuals).

Reception Backup
Responsible for answering phones when the Receptionist is unavailable.
Represents Company Professionally
Responsible for managing relationships, generating positive references, and exemplifying Aurora’s Core Values.


Competencies

Effective LeadershipResolve conflicts. Patient and level-headed always. Firm but fair. Proactive, not reactive.Self-awareness (the ability to focus on yourself and how your actions, thoughts, or emotions impact those around you. If you're highly self-aware, you can objectively evaluate yourself, manage your emotions, and understand correctly how others perceive you). Staff management (hold team members accountable and operating efficiently) Collaboration and Teamwork (ability to work together effectively, communicate well, define roles and leadership, share resources, and actively listen to each other) Communication Proficiency (Articulate thoughts and express ideas effectively using oral, written, visual and non-verbal communication skills, as well as listening skills to gain understanding. The ability to deliver information in person, in writing, and in the digital world.) Effective Time Management (allocating the right time to the right activity. It allows individuals to make the best use of available time by prioritizing/delegating tasks according to their importance and the estimated time is taken to complete them) Personal EffectivenessAchieve goals/major milestones without being distracted by less important things. Demonstrate the ability to effectively cope with change. Make effective decisions even in the face of uncertainty. Develop strategies to manage workload through effective time and priority management. Problem solving and creativity.Engage in a growth mindset and self-development that supports work performance and growth.Strong Organizational SkillsDetail Oriented.Thoroughness.Collaboration Skills.Flexibility.


Work Environment & Physical Requirements

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

This position is performed in a professional office environment with typical conditions, including regular use of computers, phones, printers, and filing cabinets. The noise level is generally quiet.

The position requires the ability to sit for prolonged periods, stand, walk, and occasionally lift or move items up to 25 pounds. Frequent use of hands and fingers is required for operating office equipment and handling documents. Specific vision abilities include close vision for computer and document work. Regular verbal communication, in person and electronically, is an essential function of the role.

Position Type and Expected Hours of Work

This is a full-time position. The days and hours of work are Monday through Friday, 8:00 a.m. to 5 p.m. Occasional evening and weekend work may be required as job duties demand.

Travel

Visit job sites on average once a month when approved shop drawings or new bulletins arrive.

Required Education and Experience

High school diploma.Two years of administrative experience.

Preferred Education and Experience

Associate degree or higher.Two years of construction related experience. Proficiency in Microsoft Office suite of applications

Additional Eligibility Qualifications

None required for this position.

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Location

Ronkonkoma, New York, 11779, United States

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