Fiscal Services Manager I/II in San Andreas, California at Calaveras, County of (CA)

Are you a strategic financial leader who is passionate about public service and making a meaningful impact in your community? Calaveras County Behavioral Health Division is seeking an experienced and collaborative Fiscal Services Manager to oversee the financial operations of a dynamic and evolving behavioral health system serving individuals and families throughout our rural county.

This key leadership position is responsible for budget development and management, fiscal forecasting, contract oversight, grant administration, Medi-Cal and state funding compliance, financial reporting, and strategic planning in support of critical mental health and substance use disorder services. The Fiscal Services Manager will play a pivotal role in guiding the County through the implementation of California's new Behavioral Health Services Act (BHSA), one of the most significant transformations to behavioral health funding and service delivery in decades. This includes overseeing the transition from the Mental Health Services Act (MHSA) to BHSA, supporting new funding requirements and expenditure categories, ensuring compliance with state regulations, and helping align fiscal operations with emerging priorities related to housing, full-service partnerships, workforce development, and integrated behavioral health services.

The ideal candidate will possess strong analytical and leadership skills, a commitment to fiscal stewardship, and the ability to navigate complex and changing funding environments. Working closely with Behavioral Health leadership, County administration, state agencies, managed care partners, and community stakeholders, this individual will help ensure the responsible management of public resources while advancing innovative services that improve outcomes for Calaveras County residents.

Under direction, assumes responsibility for fiscal operations within an assigned department or unit; prepares and monitors the department's or unit's annual budget; performs cost accounting and grant program administration; plans, organizes, directs, coordinates, supervises and evaluates the work of fiscal staff; performs a variety of difficult, complex, and specialized fiscal support, information gathering, information preparation; and performs related duties as required.

DISTINGUISHING CHARACTERISTICS:

Fiscal Services Manager I

The Fiscal Services Manager I position provides direct supervision to employees within a fiscal support work unit and assumes substantive and significant responsibility for assigned departmental and/or multi-divisional administration to include fiscal and budgetary, personnel, recordkeeping, documentation, and management information systems activities. This classification serves as an advisor to the department head/management team on a variety of complex fiscal services and related functions.

Fiscal Services Manager II

This is a journey level position classification with responsibility for the following: departmental budget, fiscal, financial, statistical, and assigned administrative operations. Responsibilities include management functions of program compliance, supervision of staff, and procurement of goods and services for multiple programs. Incumbents are responsible for developing and maintaining systems and fiscal controls and ensuring that the Department is operating in a fiscally sound manner within established guidelines. This classification serves as an advisor to the department head/management team on a variety of complex fiscal services and related functions.

Fiscal Services Manager I

• activities to ensure compliance with program fiscal and operational requirements.
• Reviews bills for payment; posts paid claims and reconciles with Auditor's budget reports; monitors and balances petty cash.
• Provides comprehensive information about policies, programs, functions, and procedures.
• Maintains and tracks a variety of fiscal and budget control journals, documents, and reports.
• Prepares and submits activity reports and reports required by other government agencies.
• Maintains and submits payroll documents and records.
• Establishes, and updates information retrieval systems.

Fiscal Services Manager II (in addition to above)

• Develops, administers, and implements department financial policies and procedures.
• Directs the fiscal personnel activities of the department.
• Ensures program compliance with all applicable regulations and guidelines.
• Analyzes regulation changes, and proposed legislation to determine impact on department.
• Coordinates and serves as primary contact during audits.
• Directs preparation of the annual budget.
• Ensures accurate and timely claiming of agency expenditures for reimbursement.
• Performs extensive analysis of statistics and data and develops change strategies.
• Provides oversight of daily operations and management of grants and special-funding programs.
• Devises or recommends new or modified accounting systems to provide complete and accurate financial and statistical accounting of the department's transactions.
• Coordinates accounting practices with the county auditor in such items as reconciling records.
• Supervise, train and evaluate staff.

Knowledge of:

Fiscal Services Manager I
Principles and practices of governmental and commercial accounting and auditing practices; principles and practices of budget development administration and control; public and community relations; office management methods and procedures including computers and software applications related to fiscal support work; methods and techniques of establishing and maintaining filing and information retrieval systems; purchasing methods and procedures; principles and practices of account and statistical recordkeeping; personnel principles of supervision, training, and performance evaluation; Principles and practices, rules and regulations of general accounting; rules on confidentiality of records and file maintenance; methods and techniques of preparing financial reports, statements and records; methods and techniques of evaluating and auditing programs; applicable state guidelines and regulations.

Fiscal Services Manager II:

Principles and practices of accounting, supervision, management theories and practices; Governmental cost accounting, budgeting and procurement procedures; Laws, ordinances, regulations governing County financial and budget operations, in accordance with GAAP and GASB standards; Budgetary control, grant administration, and other fiscal obligations; Management information systems for budget management and program evaluation; Data processing equipment and its application to accounting and management information systems; Federal, State and local regulations, legislation, policies and standards governing department programs; Personnel management and supervision and the Legislative process.

Ability to:

Fiscal Manager I
Supervise, evaluate and train technical staff; review and reconcile budgetary data and fiscal reports; identify and respond to procedural and policy developmental requirements; prepare complex reports with accuracy; present material in a concise and orderly fashion; establish and maintain cooperative working relationship with others; skillfully and accurately perform a wide variety of mathematical functions.

Fiscal Manager II (in addition to above)

Prepare, implement and monitor compliance of programs budget and grants; Plan, organize, and direct accounting and fiscal analysis activities; Prepare comprehensive and accurate statistical and analytical reports of various types and complexity; Evaluate program and management information needs and develop appropriate systems; Analyze fiscal data and related operating methods and establish appropriate accounting procedures; Establish and maintain cooperative working relationships with all county departments and outside agencies

Education, Training, and Experience:

Fiscal Services Manager I

High School diploma or equivalent. Any combination of education and experience that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the required knowledge and abilities would be:

Equivalent to seven years of general/clerical bookkeeping experience; a Bachelor's degree in Accounting, Business Administration, or related field may be substituted for one year of required experience. One year of the required experience must have been in a supervisory or lead position.

Fiscal Manager II (in addition to above)

The completion of Two (2) full-time years of progressively responsibility as a HHSA Fiscal Services Manager I.

-OR-

Minimum of three years of progressively responsible professional accounting experience demonstrating full range of professional competency and experience providing technical leadership to junior professional staff required.