Accounting Specialist in Pensacola, Florida at Cogent Analytics

KEY RESPONSIBILITIES

• Maintain accurate, up-to-date financial records in QuickBooks, including all journal entries and general ledger activity.

• Process accounts payable, including entering and coding vendor bills and issuing timely payments.

• Process accounts receivable, including generating customer invoices and requests for deposits. Tracking, following up, and documenting activities as they relate to outstanding payments.

• Creating orders in QuickBooks after order is approved by client.

• Reconcile bank accounts, credit card statements, and other accounts on a monthly basis.

• Track and categorize business expenses accurately and consistently.

• Assist with payroll processing and ensure related entries are recorded correctly.

• Support month-end and year-end close processes, including preparing supporting schedules for the CPA.

• Prepare routine financial reports and summaries (e.g., P&L, balance sheet, cash flow) for ownership/management review.

• Monitor cash flow and flag discrepancies, unusual transactions, or issues needing attention.

• Maintain organized, audit-ready financial documentation and filing systems, both digital and physical.

• Communicate professionally with vendors, clients, and financial institutions regarding billing and payment matters.

• Ensure compliance with internal financial policies, procedures, and applicable accounting standards.

• Support the preparation of information needed for tax filings, working alongside outside tax preparers as needed.

REQUIRED QUALIFICATIONS

• 2-3 years of professional bookkeeping or accounting experience, required.

• Hands-on proficiency with QuickBooks (Online and/or Desktop), required.

• Solid working knowledge of core bookkeeping principles: accounts payable/receivable, bank reconciliations, and general ledger maintenance.

• Strong proficiency in Microsoft Excel.

• High level of accuracy and attention to detail.

• Strong organizational skills and the ability to manage multiple priorities and deadlines.

• Trustworthy and discreet in handling confidential financial information.

• Clear, professional written and verbal communication skills.

• Ability to work independently with minimal supervision.

• High school diploma or equivalent required.

• Must clear a background check

PREFERRED QUALIFICATIONS

• Associate's or Bachelor's degree in Accounting, Finance, or a related field.

• QuickBooks certification.

• Prior bookkeeping experience in a small business, creative services, or design/production environment.