Wy'east Nursing Pathway Coordinator (Administrative Coordinator) in Portland, Oregon at Oregon Health & Science University

Wy'east Nursing Pathway Coordinator (Administrative Coordinator)

US-OR-Portland

Requisition ID: 2026-42381
Position Category: Administrative/Office Support
Job Type: AFSCME union represented
Position Type: Regular Part-Time
Posting Department: School of Nursing
Posting Salary Range: $30.34 - $41.02 per hour with offer based on relevant qualifications and internal equity
Posting FTE: 0.50
HR Mission: Academics
Drug Testable: No
LinkedIn Job Code: #LI-CC1

Department Overview

Provides administrative and technological support for the Wy'east Nursing team.

Function/Duties of Position

• Schedule and attend all grant-related meetings, ensuring seamless coordination between project leadership, faculty, clinical partners, and advisory councils; prepare and distribute agendas and minutes for all grant-related meetings, documenting key discussions, decisions, and action items for effective program implementation; facilitate regular communications and meetings with project partners, Advisory Board, and key community stakeholders.

• In collaboration with the evaluator, maintains a data management system to track all student-related data, program outcomes, and performance metrics; coordinate data collection efforts required for program evaluation and continuous quality improvement initiatives; assist the PD and Evaluator with grant reporting by compiling necessary data, tracking milestones, and ensuring timely submission of required documentation to HRSA and other stakeholders.

• Track and manage project timelines to ensure adherence to project work plan; maintain accurate, centralized records for grant-related correspondence, policies, and participant data.

• Provide technological support for grant activities, including setting up virtual meetings, maintaining online resources, and troubleshooting IT issues related to program administration.

• Order program supplies and support budget management, ensuring grant funds are allocated efficiently for program needs, student support, and operational expenses; work closely with the organization’s finance/grant accounting team to track grant expenditures, ensuring funds are spent appropriately and in alignment with the approved HRSA budget.

• Make travel arrangements for team members, including conference attendance, site visits, and recruitment events, ensuring smooth logistics for program-related activities; participate in recruitment events, School of Nursing events, Northwest Native American Center of Excellence events, etc. that involve the Wy’east Nursing Pathway.

Required Qualifications

• Four years of general office or secretarial experience; OR

• An Associate’s degree or certificate in office occupations or office technology and two years of general office or secretarial experience; OR

• A Bachelor’s degree and two years of general office or secretarial experience; OR

• An equivalent combination of training and experience.

• Experience focused in project coordination, preferably managing federal grants.

• Proficiency in budget tracking and report writing.

• Excellent organizational, communication, and interpersonal skills.

• Ability to work collaboratively on project teams.'

• Ability to perform the job duties with or without accommodation.

Preferred Qualifications

• Masters degree.