Accounts Payable Coordinator in Alachua, Florida at NCCER

The Accounts Payable Coordinator is responsible for the timely and accurate processing of vendor invoices and payments while providing exceptional support to vendors, customers, and internal departments. This role manages accounts payable activities, maintains vendor and customer records, resolves accounting-related inquiries and Salesforce cases, and ensures compliance with company policies and procedures. The position supports the overall efficiency of accounting operations through strong customer service, attention to detail, and effective communication.

Essential Duties and Responsibilities:

Accounts Payable

• Enter vendor invoices into the accounting system (NetSuite).
• Issue weekly vendor payments (checks and electronic payments).
• Ensure accurate coding and proper authorization for vendor payments by routing invoices to the appropriate department for coding and approval.
• Manage vendor records and account information in the accounting system.
• Maintain W-9 documentation for vendors eligible for 1099 reporting.
• Reconcile vendor statements and corporate credit card statements.
• Prepare W-9 forms and vendor registration requests.
• Other duties as assigned; as this job description is not designed to cover or contain a
  comprehensive listing of activities, duties or responsibilities that are required of the employee.

Salesforce Case Management and Customer Support

• Assist with Salesforce cases assigned to the accounting department.
• Assist NCCER customers with invoices and NCCER systems.
• Assist with accounts receivable activities to help ensure customer accounts remain current.
• Manage customer account information and validate business documentation.
• Manage accounting department mailboxes and respond to customer and internal inquiries.

General Accounting

• Prepare and post routine journal entries accurately and timely.
• Support month-end close activities by reconciling general ledger accounts, investigating discrepancies, and maintaining accurate financial records and supporting documentation.
• Support annual financial audit.

• Associate degree Accounting, Finance or higher, or related field; or equivalent work experience.
• Experience with accounting or ERP systems; NetSuite experience preferred.
• Salesforce experience a plus.

Professional Skills

• Ability to thrive in a fast-paced environment, manage multiple priorities and projects, and adapt to changing business needs while meeting deadlines.
• Ability to maintain a high level of confidentiality and securely handle sensitive information.
• Excellent communication, collaboration, and customer service skills, with the ability to effectively support internal and external customers.
• Strong attention to detail, organizational skills, and commitment to accuracy in all work performed.

NCCER is an equal opportunity employer. No one shall be denied employment or opportunity based on race or color, sex, age, national origin, religion, physical or mental disability, veteran’s status, marital status, gender identity or sexual orientation. NCCER also provides reasonable accommodations to individuals with disabilities and bona fide religious beliefs, provided that such accommodation does not constitute an undue hardship on the Company.