Office Manager at Rivet Industries, Inc. – San Jose, California

About Rivet

Rivet is an American company building integrated task systems — fusing hardened hardware with software, sensors, AI, and networking — for industrial workforces and defense personnel. We create capabilities that multiply the effectiveness of every individual and withstand the world’s toughest environments.

We serve the people who build, operate, maintain, and defend our way of life. From technicians and engineers to first responders and service members, they embody the hard work, ingenuity, and meritocratic values that drive Western prosperity. Yet too often they are forced to rely on outdated tools that fail under modern pressures. Rivet exists to reset that priority.

At Rivet, you’ll join a mission-driven team that fuses disciplines to deliver decisive outcomes where they matter most. Whether shaping our technology, strengthening our partnerships, or building our culture, every role here contributes to equipping the front lines with the modern systems they deserve.

EOE

Work Authorization Requirement: Due to the nature of our business and compliance with federal regulations, all candidates must be a "U.S. Person". Upon hire, you will be required to provide documentation verifying your status as a U.S. Citizen, a lawful permanent resident, or a protected individual under 8 U.S.C. 1324b(a)(3).

Role: Office Manager

Location: 2550 N First Street Suite 250, San Jose, California 95131

Compensation*: $105,000 – $130,000 + benefits

We are seeking an organized, resourceful, and people-focused Office Manager to keep our workplace running seamlessly and our team fully supported. This role is ideal for someone who thrives in fast-moving environments, brings clarity to ambiguity, and anticipates needs before they arise.

You will serve as the operational backbone of the office—driving efficiency, elevating the employee experience, and ensuring leaders and teams can focus on their highest-impact work. The ideal candidate combines strong execution with sound judgment, discretion, and a genuine passion for building great workplace experiences.

Role Requirements:

• Exceptional organizational skills with sharp attention to detail
• Excellent communication and interpersonal skills
• Highly proactive and resourceful with strong ownership mindset
• Ability to manage multiple priorities independently in a fast-paced environment
• High level of discretion and professional judgement
• Proficiency with modern productivity tools (Google Workspace, Microsoft Office, etc.)
• Experience supporting cross-functional teams; startup or high-growth environment preferred
• Demonstrated ability to communicate effectively with a broad range of stakeholders, including senior military leadership, executive-level industry partners, and government officials.

Role Description:

We value people who take ownership, move with urgency, and operate with a strong service mindset. The best fit for this role is someone who:

• Takes pride in making the workplace better every day
• Communicates clearly and builds trust quickly
• Stays calm and solution-oriented under pressure
• Notices the details others miss
• Enjoys being the go-to person who keeps things running

If you love bringing order to complexity and creating environments where teams thrive, you’ll do well here.

Responsibilities:

Office & Operations

• Oversee daily office operations including facilities, vendors, supplies, and shared workspaces
• Maintain a professional, welcoming, and highly organized office environment
• Build and manage strong vendor partnerships and service agreements
• Own end-to-end onboarding logistics to deliver a seamless new hire experience
• Identify and implement process improvements that increase efficiency and scalability
• Monitor office budgets and recommend cost-effective operational solutions

Administrative & Executive Support

• Coordinate complex scheduling, meetings, and internal communications across cross-functional teams
• Manage internal documentation, filing systems, and administrative workflows with precision
• Provide proactive operational support to team leads, department heads, and executives
• Assist with travel planning, expense reporting, and general team logistics
• Manage calendars and correspondence for senior leadership as needed
• Handle sensitive and confidential information with the highest level of professionalism and discretion

*Total compensation may vary within this range and is determined by years and level of relevant experience, job-related skills, education, and other factors. In addition to base salary, this role may be eligible for equity grants and other forms of compensation. Eligible employees also receive a competitive benefits package, including unlimited PTO.