Marketing Coordinator at NAI Hiffman – Oak Brook Illinois, Illinois

Key Responsibilities:

Marketing & Property Promotion

• Create, update, and manage property brochures, flyers, signage, and tour books.
• Support brokers in developing pitch books, BOVs (Broker Opinion of Value), offering memorandums, pitch decks and client presentations.
• Manage and update property listings on CoStar, LoopNet, Crexi, and internal databases.
• Coordinate open houses, including invitations, logistics, vendor coordination, and promotional materials.
• Enhance and edit property photos and digital assets for marketing use.
• Create and manage property email campaigns and social media posts to promote properties and brokerage initiatives.

Brokerage Administrative Support

• Process agency agreements, deal sheets, and lien waivers.
• Track contract dates and maintain due diligence materials for transactions.
• Assist in market research, including tax, mortgage, demographic, and comp data.
• File sharing, tracking, and general brokerage administrative support.
• Support mapping needs for property analysis and presentations.
• Other duties as assigned to support brokerage operations.

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, sexual orientation, or gender identity), national origin, age, disability, veteran status, or any other protected status under applicable laws.

Qualifications:

• 2-3+ years of experience in administrative, marketing, or brokerage support.
• Proficiency in Adobe Suite (Photoshop, InDesign, Illustrator, Acrobat) and Microsoft Office (Excel, PowerPoint, Outlook).
• Experience with CoStar, LoopNet, Crexi, Constant Contact, LandVision, and experience with filesharing tools, mapping software and CRM platforms, a plus.
• Strong organizational and multitasking skills.
• Experience in commercial real estate preferred.