Safety and Fleet Coordinator in seattle, Washington at AAA FIRE PROTECTION INC

Position Overview

The Safety and Fleet Coordinator is responsible for supporting company-wide safety initiatives and managing fleet-related operations to ensure compliance, efficiency, and employee safety. This role serves as a key liaison between leadership, the safety committee, vendors, and field teams. The ideal candidate is highly organized, detail-oriented, proactive, and comfortable balancing administrative responsibilities with field-facing support.

Key Responsibilities

Safety & Compliance

• Coordinate safety training programs and maintain accurate training records, including CPR and other required certifications.
• Support AGC Retro and other safety-related documentation requirements.
• Serve as a liaison between the Safety Committee and company leadership, helping communicate initiatives, concerns, and follow-up actions.
• Assemble and maintain RED TAG booklets and monitor overall safety documentation.
• Monitor, manage, and fulfill PPE requests to ensure employee access to required safety equipment.

Fleet Management

• Coordinate new vehicle setup, including Enterprise rentals, Good To Go toll accounts, vehicle packets, and assignments.
• Assemble and distribute green vehicle packets and ensure vehicles are properly documented.
• Schedule and track routine vehicle maintenance and updates, ensuring compliance with company standards.
• Manage telematics systems, including monitoring, reporting, and follow-up on safety or usage concerns.
• Support insurance claims related to vehicle accidents and property damage, coordinating documentation and communication as needed.

Vendor & Subcontractor Administration

• Maintain the approved subcontractor list, ensuring agreements and documentation are current.
• Assemble and manage vendor packets, collecting insurance certificates, safety documentation, and required agreements.
• Work with accounting to ensure customers receive all required documentation and support to facilitate smooth transactions.
• Send work order PandaDocs as requested and track completion.

Administrative & Cross-Functional Support

• Assist leadership and project teams with safety, fleet, and compliance-related needs.
• Maintain accurate records, logs, and tracking documents related to safety, fleet, and vendor compliance.

Benefits

• Medical, Dental and Vision coverage, including some plans that are 100% employer paid
• 401K Retirement Plan with Company match
• 8 paid holidays off per year
• Paid Time Off (PTO) Plan
• Life Insurance
• Employee Assistant Program
• Company Paid Short- and Long-Term Disability Insurance
• Salary Range $34 - $37 per hour

• Experience in safety coordination, fleet management, or administrative operations (construction, trades, or service industries preferred).
• Strong organizational and recordkeeping skills with attention to detail.
• Ability to communicate effectively with field staff, vendors, and leadership.
• Comfortable working with technology platforms, document management systems, and reporting tools.
• Ability to handle sensitive and confidential information with professionalism.
• Proactive, dependable, and able to manage multiple priorities.

Preferred Experience

• Familiarity with fleet telematics systems and vehicle safety programs.
• Experience supporting safety committees or compliance efforts.
• Prior exposure to vendor or subcontractor compliance management.