Senior Production Documentation Coordinator in Aurora, Illinois at B-O-F Corporation
Job Description
For over 70 years, B-O-F Corporation has led the industry in gravity flow shelving innovation — not by simply making fixtures, but by solving retail's most pressing problems through engineering insight, deep partnerships, and a relentless drive to do things better. From iconic products like the Milk Moover® to category-defining systems for single-serve and wine, we help retailers reduce labor, protect margins, and consistently outperform expectations.
We solve problems that most people don't even see, but retailers feel every day. Our team blends engineering precision, creative thinking, and hands-on collaboration to deliver solutions that help stores run smoother and sell more — and we've built a reputation that's trusted and respected across the industry.
Whether you're on the floor at our Illinois headquarters or out in the field with retailers, you'll be joining a team that's been built to last.
The Senior Production Documentation Coordinator owns document control and production records for assembly operations, ensuring the correct, approved version of every drawing, specification, traveler, and work instruction is in use on the floor and that quality records stay audit-ready. This position partners closely with Engineering, Production, Planning, and Quality.
The Senior Production Documentation Coordinator is responsible for controlling revisions and approvals on drawings, specifications, and engineering change orders; creating and maintaining the travelers and routing paperwork that follow each job through assembly; and organizing the quality and compliance records that support ISO 9001 and customer audits. The position administers the document management/PLM system, keeps production paperwork aligned with the ERP/MRP system, and sets the standards for how records are created, revised, and retained. Because the team is small, this role owns the documentation function end-to-end from day one and is the go-to authority when a document's status is in question.
- Own document and change control for engineering drawings, specifications, and ECOs, managing revisions, approvals, and version history so the correct version is always in use on the floor.
- Route ECOs for review and sign-off, release approved changes with clear effectivity, and remove superseded documents from point-of-use locations.
- Create and maintain production travelers, routers, build sheets, and work orders, verifying each job packet references current revisions before release.
- Review completed travelers for missing sign-offs or data and resolve gaps with Production before records are closed.
- Maintain assembly work instructions and SOPs, partnering with Engineering and Production to keep them aligned with how work is actually done at the workstation.
- Organize quality and compliance records supporting ISO 9001 and customer requirements, and prepare record packages for internal, registrar, and customer audits.
- Support closure of documentation-related audit findings and corrective actions.
- Administer the document management/PLM system, including access, approval workflows, and archiving, and keep travelers and work orders aligned with the ERP/MRP system.
- Set documentation standards, naming/versioning conventions, and the document control procedure, and train team members on the process.
- Serve as the go-to authority when a document's status is in question, communicating changes clearly so Production, Engineering, and Quality always work from the current version.
- 5+ years of experience in document control, production documentation, or a related coordination role in a manufacturing or assembly environment, including senior or lead-level responsibility.
- High school diploma or equivalent required; technical certification or degree in a related field is a plus.
- Hands-on experience building document control processes from the ground up.
- Prior experience on a small operations team, owning the documentation function end-to-end.
- Hands-on experience with a document management or PLM system for version control and approval workflows.
- Working knowledge of an ERP/MRP system, including how production documentation and travelers are generated and released.
- Experience maintaining quality and compliance records to support audits (e.g., ISO 9001) and customer requirements.
- Strong organizational skills and close attention to detail, with the ability to catch a stale revision before it reaches the floor.
- Clear written communication skills, including the ability to write and edit work instructions others can follow without ambiguity.
- Preferred
- Experience supporting ISO 9001 or similar quality management system audits from the document control side.
- Familiarity with engineering change order (ECO) processes and cross-functional change management.
- Experience using NetSuite.
- Experience using SolidWorks 3DEXPERIENCE.
- Two weeks of paid time off available to use upon start date
- 11 paid holidays including a floating holiday
- Paid volunteer day to dedicate your time to a cause of your choosing
- Affordable medical, dental, and vision insurance offerings for you and your family
- Employer-paid basic life and disability insurance
- 401(k) program with no waiting period and immediate vesting
- …and more!
B-O-F Corporation is an equal opportunity employer. We welcome candidates of all backgrounds and are committed to building a team where everyone has the chance to contribute and grow.
We want every candidate to have a fair opportunity to shine. If you need an accommodation to participate in our application or interview process, please reach out to us at hr@bofcorp.com — we're happy to help.
$65,000 - $75,000 a year
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